Homebase Guide to Key Resources [Updated 10/17/20]: This document synthesizes content from key resources, updated on an ongoing basis

Rehousing and Coordinated Investment Planning Tool (HUD) [Updated 10/6/20]: Framework for communities to define and quantify their need for housing supports and services in light of the COVID-19 pandemic

Primer on Serving People with High-Acuity Needs (HUD) [Updated 11/9/20]:Framework for communities to define and quantify their need for housing supports and services in light of the COVID-19 pandemic

Guidance for Helping People Experiencing Homelessness Access their Economic Impact Payments (NLIHC) [Updated 5/6/21]: Guidance to help state and local advocates work with people experiencing homeless to help them obtain their Economic Impact Payments

The Continuum of Care (CoC) Program (24 CFR Part 578) is designed to promote a community-wide commitment to the goal of ending homelessness; to provide funding for efforts by nonprofit providers, Indian Tribes or tribally designated housing entities, States, and local governments to quickly re-house homeless individuals, families, persons fleeing domestic violence, dating violence, sexual assault, and stalking, and youth while minimizing the trauma and dislocation caused by homelessness; to promote access to and effective utilization of mainstream programs by homeless; and to optimize self-sufficiency among those experiencing homelessness.

Each year the U.S. Department of Housing and Urban Development (HUD) releases a Notice of Funding Opportunity (NOFO), signifying the beginning of a funding competition among approximately 400 CoCs, the community stakeholder groups that guide local responses to homelessness. The information in the NOFO sets forth the competition rules and processes each year.

The CoC Competition Consolidated Application, which each CoC submits to HUD, will consist of three parts:

• The CoC Application, which describes the CoC planning body, governance structure, overall performance, and the strategic planning process;

• The CoC Project Listing, which ranks the project applications for HUD and identifies any rejected applications, showing the CoC’s priorities for funding; and

• A number of Project Applications, each of which reflects one project seeking funding.

Before the application is submitted to HUD, the CoC is required to hold a local competition to determine which project applications will be included in the Consolidated Application, along with their relative priority. The results of the local competition dictate which projects the CoC will prioritize.

Project applicants must participate in the local review and rank process and have their project selected for submission with the CoC Consolidated Application in the national competition in order to be eligible for funding. Project applicants must follow local procedures and submit local documents, and also need to prepare for the HUD submission of the project application. HUD requires the use of a web-based application and grants management system called e-snaps.

On DATE, the U.S. Department of Housing and Urban Development (HUD) released a Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2021 Continuum of Care (CoC) Program competition.

• Annual Renewal Demand Funding: This funding supports the CoC’s existing housing and services. The CoC has the option to continue to support those programs, or to reallocate those resources, in whole or in part, to Permanent Supportive Housing, Rapid Rehousing, Joint Transitional Housing/Rapid Rehousing, HMIS, or Supportive Services Only Projects for Coordinated Entry.

• Bonus Funding: This funding supports Permanent Supportive Housing, Rapid Rehousing, Joint Transitional Housing/Rapid Rehousing, HMIS, or Supportive Services Only Projects for Coordinated Entry.

• Domestic Violence Bonus Funding: This funding supports Rapid Rehousing, Joint Transitional Housing/Rapid Rehousing, or Supportive Services Only Projects for Coordinated Entry.

• CoC Planning Funds: This funding supports CoC planning activities, and only the CoC’s named collaborative applicant may apply for it. The planning grant will not be ranked in the competition and is not competitive with housing or service projects. As such, this Handbook does not include information about applying for planning grants.

In 2021, funds are NOT available for:

• Emergency shelter

• Homelessness prevention projects

• New Transitional Housing (except when joint with Rapid Rehousing)

• New Supportive Services Only projects (except coordinated entry)

On August 18, 2021, the U.S. Department of Housing and Urban Development (HUD) released a Notice of Funding Opportunity (NOFO) for the Fiscal Year (FY) 2021 Continuum of Care (CoC) Program competition.

This year there is funding available for four project types:

• Annual Renewal Demand Funding: This funding supports the CoC’s existing housing and services. The CoC has the option to continue to support those programs, or to reallocate those resources, in whole or in part, to Permanent Supportive Housing, Rapid Rehousing, Joint Transitional Housing/Rapid Rehousing, HMIS, or Supportive Services Only Projects for Coordinated Entry.

• CoC Bonus Funding: This funding also supports Permanent Supportive Housing, Rapid Rehousing, Joint Transitional Housing/Rapid Rehousing, HMIS, or Supportive Services Only Projects for Coordinated Entry.

• Domestic Violence Bonus (DV Bonus) Funding: This funding supports Rapid Rehousing, Joint Transitional Housing/Rapid Rehousing, or Supportive Services Only Projects for Coordinated Entry.

• CoC Planning Funds: This funding supports CoC planning activities, and only the CoC’s named collaborative applicant may apply for it. The planning grant will not be ranked in the competition and is not competitive with housing or service projects. As such, this Handbook does not include information about applying for planning grants.

To know exactly how much Annual Renewal Demand Funding or CoC Bonus Funding is available in your community, see your community’s application materials.

In 2021, funds are NOT available for:

• Emergency shelter

• Homelessness prevention projects

• New Transitional Housing (except when joint with Rapid Rehousing)

• New Supportive Services Only projects (except coordinated entry)

COVID-19 Homeless System Response: Vaccine Planning and Distribution (HUD) [Updated 4/1/21]: Flyers and other resources that can be used to share accurate, easy to understand information about the COVID-19 vaccine for clients and staff

COVID-19 Vaccine Information (CDC) [Updated 12/15/2021]: Information about how CDC is making COVID-19 vaccine recommendations in the United States

COVID-19 Vaccination for People Experiencing Homelessness: Frequently Asked Questions (CDC) [Updated 3/22/21]:Answers to frequently asked questions about COVID-19 vaccination among people experiencing homelessness

Questions to Assist CoCs and Public Health Authorities to Plan and Prepare for Vaccine Distribution (HUD) [Updated 1/20/21]: Guidance to help local jurisdictions to focus initial conversations on vaccine distribution around the needs of persons experiencing homelessness

Vaccine Planning and Distribution: Roles and Responsibilities for Homeless Service Providers (HUD) [Updated 1/20/21]: Chart of key roles and responsibilities for homeless system partners in vaccine distribution

How to Build Staff’s Confidence in COVID-19 Vaccines (HUD) [Updated 3/1/21]: Guidance on building trust in the COVID-19 vaccine among staff within your organization

The Time is Now! Talking with People Experiencing Homelessness about the COVID-19 Vaccine (HUD) [Updated 3/1/21]: Considerations for building trust and honest communication with clients around the COVID-19 vaccine

Vaccine Ambassador Program and Job Description (HUD) [Updated 3/1/21]: Information on developing Vaccine Ambassador positions to help build vaccine confidence among persons experiencing homelessness

Vaccination in Congregate Settings: Event Types and Considerations (HUD) [Updated 3/1/21]: Tips for hosting or facilitating safe access to different types of COVID-19 vaccination events for persons residing in congregate shelter settings

Transit Considerations: Bringing Clients to a COVID-19 Vaccination Event (HUD) [Updated 3/1/21]: Guidance on providing safe transportation options to and from COVID-19 vaccination events for people experiencing homelessness

Getting Your COVID-19 Vaccine (CDC) [Updated 4/1/21]: Information on what to expect during and after a COVID-19 vaccination appointment

Strategies to Design and Implement a Successful ESG-CV Program (HUD) [Updated 4/1/21]: Important considerations for selecting subrecipients and strategies to prioritize high-impact ESG activities

A Framework for COVID-19 Homelessness Response: Responding to the Intersecting Crises of Homelessness and COVID-19 (NAEH) [updated 6/5/20]: Guidance for communities on how to strategically use CARES Act funds across a range of key public health and economic recovery strategies with the goal of increasing housing stability and preventing future increases in homelessness

Framework for Enhancing Safety in Your Homeless Response System (HUD) [10/26/2020]: Ongoing, comprehensive, and adaptable strategies for enhancing the safety of programs for persons experiencing homelessness to reduce the risk of COVID-19 transmission

COVID-19 & the HCH Community: Needed Actions from Public Health and Emergency Response Systems (NHCHC) [4/1/2020]: Summary of critical actions that public health authorities and emergency response systems must take to protect homeless populations from COVID-19

COVID-19 Cost Estimator Tool (Community Solutions) [5/11/20]: Generates a rough estimate of the need and cost for quarantine and isolation (Q&I) units and permanent housing placements in response to COVID-19 in your community

Homeless System Response: Operational Healthcare Partnerships (HUD) [Updated 8/10/20]: Information on partnering with people experiencing homelessness, CoCs, ESG programs, HCH programs and other health providers to effectively respond to COVID-19

Interim Considerations for Health Departments for SARS-CoV-2 Testing in Homeless Shelters and Encampments (CDC) [Updated 11/9/20]: Considerations on the appropriate use of testing for persons experiencing homelessness in congregate unsheltered and sheltered settings

Eligible ESG Program Costs for Infectious Disease Preparedness (HUD) [Updated 11/9/20]: Information on supplies and equipment that are eligible shelter operations costs under the ESG and ESG-CV programs

Staff Capacity: Considerations for Scaling Up (HUD) [11/30/20]: Guidance on hiring and repositioning staff to respond to the COVID-19 crisis

As in past years, the funding that CoCs can apply for is divided into tiers, with projects prioritized in Tier 1 more likely to be funded than projects of lower priority that are placed in Tier 2.

CoCs are required to either accept and rank, or reject, all projects submitted by project applicants in e-snaps, except CoC planning projects. CoCs are encouraged to consider the policy priorities established in the NOFA in conjunction with local priorities to determine the ranking of projects. All projects must pass HUD’s eligibility and threshold requirements to be funded, no matter their priority.

Tier 1

In 2021, the amount of funding available for Tier 1 is equal to 100% of the combined Annual Renewal Amounts for all projects eligible for renewal for the first time, plus 94% of the combined Annual Renewal Amounts for all other projects eligible for renewal (in 2018 it was 94 percent of the CoC's Annual Renewal Demand). HUD will conditionally award projects from the highest scoring CoC to the lowest scoring CoC. Projects should be placed in priority order.

Tier 2

The amount of funding available for Tier 2 is equal to the difference between Tier 1 and the CoC’s Annual Renewal Demand plus the amount available for the Bonus amount (but NOT the DV Bonus amount). Funding will be determined by the point value of each project application based on a 100-point scale. All Tier 2 projects will be funded in point order.

Tier 2 points are awarded as follows:

• CoC Score: Up to 50 of 100 points in direct proportion to the score received on the CoC Application.

• CoC Ranking: Up to 40 of 100 points for the CoC’s ranking of the project application(s), with the points spread evenly across the Tier 2 funding amount. Higher ranked projects get more points.

• Low Barriers to Entry: Up to 10 of 100 points for how the project application demonstrates that it is low barrier and prioritizes rapid placement and stabilization in permanent housing;

  • Permanent housing (including PSH and RRH), Transitional Housing, Joint Transitional Housing and Rapid Rehousing Component projects, safe haven projects, or Supportive Services Only projects that are not for centralized or coordinated assessment can receive up to 10 points for demonstrating that the project is low-barrier, does not have preconditions to entry (such as sobriety or a minimum income threshold), and prioritizes rapid placement and stabilization in permanent housing; or

  • HMIS project or Supportive Services Only project for a centralized or coordinated assessment system will automatically receive 10 points.

Straddling Tiers

For any projects that straddle the two tiers, the Tier 1 portion will be funded in accordance with Tier 1 processes and the Tier 2 portion will be funded in accordance with Tier 2 processes. HUD may award project funds for just the Tier 1 portion, provided the project is still feasible with the reduced funding (i.e., is able to continue serving homeless program participants effectively).

Reclassification

Because new project applications may be created through the reallocation or bonus processes, if HUD determines that a project applicant or a CoC incorrectly classified one or more new projects as reallocation or bonus, HUD may reclassify the project(s) as either reallocation or bonus if the CoC exceeded either its reallocation or bonus amount.

Planning Costs

As in past years, applications for planning costs will be unranked. CoCs may only submit one application for CoC planning costs and it must be submitted by the Collaborative Applicant that is listed on the CoC Applicant Profile in e-snaps. HUD will conditionally select all CoC planning projects that pass eligibility and threshold review.

As in past years, the funding that CoCs can apply for is divided into tiers, with projects prioritized in Tier 1 more likely to be funded than projects of lower priority that are placed in Tier 2.

CoCs are required to either accept and rank, or reject, all projects submitted by project applicants in e-snaps, except CoC planning projects. CoCs are encouraged to consider the policy priorities established in the NOFO in conjunction with local priorities to determine the ranking of projects. All projects must pass HUD’s eligibility and threshold requirements to be funded, no matter their priority.

Tier 1

In 2021, the amount of funding available for Tier 1 is equal to 100% of the combined Annual Renewal Amounts for all projects eligible for renewal (except YHDP renewal and YDHP replacement projects, which are funded differently). HUD will conditionally select projects from the highest scoring CoC to the lowest scoring CoC, provided the project applications pass both eligibility and threshold review. Projects should be placed in priority order.

Tier 2

In 2021, the amount of funding available for Tier 2 is equal to the the CoC Bonus amount (but NOT the DV Bonus amount). Funding will be determined by the point value of each project application based on a 100-point scale. All Tier 2 projects will be funded in point order.

Tier 2 points are awarded as follows:

• CoC Score: Up to 50 of 100 points in direct proportion to the score received on the CoC Application.

• CoC Project Ranking: Up to 40 of 100 points for the CoC’s ranking of the project application(s), with the points spread evenly across the Tier 2 funding amount. Higher ranked projects get more points.

• Commitment to Housing First: Up to 10 of 100 points for the project application’s commitment to follow a Housing First approach.

• HMIS projects or Supportive Services Only projects for a centralized or coordinated assessment system will automatically receive 10 points.

Straddling Tiers

For any projects that straddle the two tiers, the Tier 1 portion will be funded in accordance with Tier 1 processes and the Tier 2 portion will be funded in accordance with Tier 2 processes. HUD may award project funds for just the Tier 1 portion, provided the project is still feasible with the reduced funding (i.e., is able to continue serving homeless program participants effectively).

Reclassification

Because new project applications may be created through the reallocation or bonus processes, if HUD determines that a project applicant or a CoC incorrectly classified one or more new projects as reallocation or bonus, HUD may reclassify the project(s) as either reallocation or bonus if the CoC exceeded either its reallocation or bonus amount.

Planning Costs

As in past years, applications for planning costs will be unranked. CoCs may only submit one application for CoC planning costs and it must be submitted by the Collaborative Applicant that is listed on the CoC Applicant Profile in e-snaps. HUD will conditionally select all CoC planning projects that pass eligibility and threshold review.

This Handbook gives an overview of the CoC requirements and this funding opportunity. To ensure a comprehensive understanding and compliance with all CoC requirements, all applicants should read and be familiar with:

• FY 2021 CoC NOFA: LINK

• CoC Program Interim Rule: https://www.govinfo.gov/content/pkg/CFR-2017-title24-vol3/xml/CFR-2017-title24-vol3-part578.xml#seqnum578.99

This Handbook gives an overview of the CoC requirements and this funding opportunity. To ensure a comprehensive understanding and compliance with all CoC requirements, all applicants should read and be familiar with:

• FY 2021 CoC NOFO

• CoC Program Interim Rule

CDBG-CV Toolkit (HUD) [Updated 7/6/21]: Collection of CDBG-CV specific tools and training resources

Summary of ESG Program Waivers and Alternative Requirements (HUD) [Updated 11/9/20]: Easy to use, itemized list of all waivers and alternative requirements currently in effect for the Emergency Solutions Grant (ESG) Program

Homebase Guide to Using New and Existing Funding to Respond to COVID-19 [Updated 10/17/20]: This surveying document introduces various funding sources, how to access them, some eligible activities, issues, and publicly available information

How to Fund COVID-19 Homelessness Responses with CARES Act Funding (NAEH) [Updated 8/4/20]: Matrix for prioritizing funding among the different strategic interventions and potential uses of CARES act funding

Federal Programs that Support Individuals Experiencing Homelessness (USICH) [Updated 4/21/20]: Summary of federal agencies supporting persons experiencing homelessness during the COVID-19 outbreak and a federal funding matrix that may be utilized to help federal, state, and local funding to meet short- and long-term needs.

COVID-19 Homeless System Response: Developing Your Funding Strategy [Updated 4/17/20]: Guidance on maximizing utilization of new and existing funding sources in a strategic way to respond to COVID-19

​

Using Continuum of Care Program Funds for Infectious Disease Preparedness and Response (HUD) [Updated 3/24/2020]: Guidance on how Continuum of Care (CoC) Program grant funds can be used to support COVID-19 public health outbreak preparedness and response efforts

Quick Guide to CDBG Eligible Activities to Support Coronavirus and Other Infectious Disease Response (HUD) [Updated 4/6/20]: Examples and guidance for how CDBG funds can be used for eligible activities that respond to local needs during the COVID-19 pandemic

List of COVID-19 related grants for 501(c)3 nonprofits (instrumentl.com) [Updated 5/12/20]: A searchable database of grants for 501(c)(3) nonprofit organizations serving those impacted by COVID-19 nationwide, along with application details such as amount, deadline, and eligible localities.

Federal Funding Priority Order for Non-Congregate Shelter During COVID-19 (HUD) [Updated 6/29/20]: Interagency guidance on how to utilize different Federal resources for the highest and best use of supporting non-congregate shelter

Grants Management—Procurement Strategies for ESG-CV (HUD) [Updated 12/15/20]: Strategies to expedite the procurement process for ESG-CV funds

DON'T SEE WHAT YOU ARE LOOKING FOR? TRY THESE LANDING PAGES!

• Latest Memos, Waivers, and Grant Amendments (HUD) [Updated 8/6/20]

• Homeless Emergency Solutions Grants (ESG) Covid-19 Grantee Guidance (HUD) [Updated 8/6/20]

• Homeless Emergency Solutions Grants (CDBG) Covid-19 Grantee Guidance (HUD) [Updated 8/6/20]

• Homeless Emergency Solutions Grants (HOPWA) Covid-19 Grantee Guidance (HUD) [Updated 8/6/20]

CA COVID-19 Rent Relief (BCSH) [Updated 4/1/21]: Information for renters and landlords to access the California COVID-19 Rent Relief Program to help income-eligible households pay rent and utilities

Rehousing out of Project Roomkey and Other Non-Congregate Shelters (BCSH) [Updated 12/15/20]: List of funds that California communities should consider for re-purposing along with other funds, housing resources, and tool to support re-housing out of non-congregate shelters

Guiding Principles: Preventing Return to Homelessness Among Residents of Project Roomkey, Post-COVID-19 [Updated 5/26/20]: Guidance and considerations to ensure that persons sheltering in Project Roomkey motels and hotels do not return to the streets after the pandemic

• $102,000,000 is available nationally for Domestic Violence Bonus projects (only $50,000,000 was available in 2019).

• Tier 1 is equal to 100% of the CoC’s Annual Renewal Demand (not 94%, like it has been in recent years) and Tier 2 is equal to the CoC Bonus amount.

• Tribes and Tribally Designated Housing Entities are eligible to apply for projects.

• CoCs may receive up to 10 bonus points on the CoC Application if the CoC Priority Listing includes new project applications created through reallocation or the CoC Bonus that utilizes housing subsidies or subsidized housing units funded through sources other than the CoC or ESG programs and healthcare provided through an array of healthcare services providers. See the Community-Level Changes and Reminders section of this summary for more details.

INSERT TEXT

Integrating Equity in the Time of COVID [Updated 10/17/20]: A summary of resources and recommendations relating to racial equity and COVID-19

Racial Equity Network Toolkit (NAEH) [Updated 3/1/21]:Tool designed to help homelessness systems better gather data to identify and address racial inequities, including in COVID-19 response and vaccine distribution efforts

Civil Rights Protections Prohibiting Race, Color and National Origin Discrimination During COVID‐19 (HHS) [Updated 7/24/20]: Guidance for organizations to maintain their obligations under federal civil rights laws during the COVID-19 crisis

Double Jeopardy: COVID-19 and Behavioral Health Disparities for Black and Latino Communities in the U.S. (SAMHSA) [Updated 5/13/20]: Data and recommended action steps on addressing the intersection of COVID-19 and behavioral health disparities for Black and Latino Communities

Equity Impact Awareness Tool (King County) [Updated 4/21/20]: Sample tool for identifying inequitable impacts of COVID-19 by race, economics, and age

Equity as the Foundation (HUD) [Updated 6/9/20]:Foundational information on establishing equity as a focus of your COVID-19 response and recovery efforts

Racial Equity & Coordinated Entry: Where Can Disparities Happen in the Process? (NAEH) [Updated 6/11/20]: Simple Coordinated Entry flowchart showing areas where racial disparities may exist throughout the process

Data & Equity: Using the Data You Have [Updated 7/10/20]: Practical guidance on using existing data to look at the effectiveness of your homeless response system to address racial inequities

Increasing Equity in the Homeless Response System Through Expanding Procurement [Updated 7/16/20]: Recommendations on the changes jurisdictions can make to their procurement processes to include more community-based organizations and those led by people of color

Advancing Racial Equity through Assessments and Prioritization (HUD) [Updated 8/14/20]: Strategies to advance racial equity and dismantle embedded racism in CE assessment and prioritization processes

Equity Capacity Building: Hiring, Supervision, Training (HUD) [Updated 9/4/20]: Document highlighting best practices pertaining to education, hiring practices and procedures, leadership, and training to respond to existing inequities during COVID-19

Racial Trauma and Trauma-Informed Services (HUD) [Updated 9/4/20]: Information on the impacts of racial trauma on Black, Indigenous, and People of Color (BIPOC) and trauma-informed practices to respond during COVID-19

Staff Orientation to Racial Equity (HUD) [Updated 10/6/20]: Orientation and education on racial equity for staff members to improve outcomes for BIPOC clients during COVID-19

Creating a Cultural Equity Plan - Organizational Policies and Procedures (HUD) [Updated 10/6/20]: Information on key elements of policies and procedures and how they can create cultural equity within an agency

5 Tips to Approaching Rehousing with Racial Equity (HUD) [Updated 11/9/20]: Resource offering specific and actionable tips on building racial equity into a community's COVID-19 rehousing strategy

The Framework for an Equitable COVID-19 Homelessness Response (NIS) [Updated 1/20/21]: Provides guidance to communities on how to use a wide range of federal funding sources to meet public health goals, increase housing stability, and prevent future increases in homelessness from a racial justice and equity lens

All projects should align with HUD’s policy and program priorities, both to increase their likelihood of being funded in this cycle and to ensure that the funding is a good match for the project in the future. CoCs and Project Applications will be evaluated based on the extent to which they further HUD’s policy priorities. The policy priorities set forth in this year’s NOFA are: INSERT TEXT

All projects should align with HUD’s policy and program priorities, both to increase their likelihood of being funded in this cycle and to ensure that the funding is a good match for the project in the future. CoCs and Project Applications will be evaluated based on the extent to which they further HUD’s policy priorities. The policy priorities set forth in this year’s NOFO are:

**REVISED in 2021** Ending homelessness for all persons

1. To end homelessness, CoCs should identify, engage, and effectively serve all persons experiencing homelessness.

2. CoCs should measure their performance based on local data that consider the challenges faced by all subpopulations experiencing homelessness in the geographic area (e.g., veterans, youth, families, or those experiencing chronic homelessness).

3. CoCs should partner with housing, health care, and supportive services providers to expand housing options, such as permanent supportive housing, housing subsidies, and rapid rehousing.

4. Additionally, CoCs should use local data to determine the characteristics of individuals and families with the highest needs and longest experiences of homelessness to develop housing and supportive services tailored to their needs.

**BACK AGAIN in 2021** Use a housing first approach

1. Housing First prioritizes rapid placement and stabilization in permanent housing and does not have service participation requirements or preconditions. CoC Program funded projects should help individuals and families move quickly into permanent housing, and the CoC should measure and help projects reduce the length of time people experience homelessness.

2. Additionally, CoCs should engage landlords and property owners to identify an inventory of housing available for rapid rehousing and permanent supportive housing participants, remove barriers to entry, and adopt client-centered service methods.

3. HUD encourages CoCs to assess how well Housing First approaches are being implemented in their communities.

**NEW in 2021** Reducing unsheltered homelessness

1. In recent years, the number of people experiencing unsheltered homelessness has risen significantly, including a rising number of encampments in many communities across the country. People living unsheltered have extremely high rates of physical and mental illness and substance use disorders.

2. CoCs should identify permanent housing options for people who are unsheltered.

**REVISED in 2021** Improving system performance

1. CoCs should be using system performance measures (e.g., average length of homeless episodes, rates of return to homelessness, rates of exit to permanent housing destinations) to determine how effectively they are serving people experiencing homelessness.

2. Additionally, CoCs should use their Coordinated Entry process to promote participant choice, coordinate homeless assistance and mainstream housing and services to ensure people experiencing homelessness receive assistance quickly, and make homelessness assistance open, inclusive, and transparent.

3. CoCs should review all projects eligible for renewal in FY 2021 to determine their effectiveness in serving people experiencing homelessness, including cost-effectiveness.

4. CoCs should also look for opportunities to implement continuous quality improvement and other process improvement strategies.

5. HUD recognizes the effects of COVID-19 on CoC performance and data quality and, compared to previous CoC NOFOs, reduces the points available for rating factors related to system performance. However, HUD plans to significantly increase the points available for system performance rating factors in the FY 2022 and subsequent CoC NOFOs.

**NEW in 2021** Partnering with housing, health, and service agencies

1. Using cost performance and outcome data, CoCs should improve how all available resources are utilized to end homelessness. This is especially important as the CARES Act and American Rescue Plan have provided significant new resources to help end homelessness.

2. HUD encourages CoCs to maximize the use of mainstream and other community-based resources when serving persons experiencing homelessness and should:

• Work closely with public and private healthcare organizations and assist program participants to obtain medical insurance to address healthcare needs;

• Partner closely with PHAs and state and local housing organizations to utilize coordinated entry, develop housing units, and provide housing subsidies to people experiencing homelessness. These partnerships can also help CoC Program participants exit permanent supportive housing through Housing Choice Vouchers and other available housing options. CoCs and PHAs should especially work together to implement targeted programs such as Emergency Housing Vouchers, HUD-VASH, Mainstream Vouchers, Family Unification Program Vouchers, and other housing voucher programs targeted to people experiencing homelessness. CoCs should coordinate with their state and local housing agencies on the utilization of new HOME program resources provided through the Homelessness Assistance and Supportive Services Program that was created through the American Rescue Plan;

• Partner with local workforce development centers to improve employment opportunities; and

• Work with tribal organizations to ensure that tribal members can access CoC-funded assistance when a CoC's geographic area borders a tribal area.

**NEW in 2021** Racial equity

1. In nearly every community, Black, Indigenous, and other people of color are substantially overrepresented in the homeless population. HUD is emphasizing system and program changes to address racial equity within CoCs.

2. CoCs should review local policies, procedures, and processes to determine where and how to address racial disparities affecting individuals and families experiencing homelessness.

**NEW in 2021** Persons with lived experience

1. HUD is encouraging CoCs to include in the local planning process people who are currently experiencing or have formerly experienced homelessness to address homelessness.

2. People with lived experience should determine how local policies may need to be revised and updated, participate in CoC meetings and committees as stakeholders, provide input on decisions, and provide input related to the local competition process (e.g., how rating factors are determined).

3. CoCs should seek opportunities to hire people with lived experience.

Five Things to Consider When Investing ESG in Homelessness Prevention (HUD)[Updated 6/11/2020]: Tips to help communities effectively and efficiently utilizes resources for prevention among those households most at-risk of homelessness

System Planning: A Framework for Homelessness Prevention [Updated 6/18/20]: Guidance for creating effective and efficient homelessness prevention programs during COVID-19 response

Homelessness Prevention: Effective and Efficient Prevention Programs [Updated 6/18/20]: Case study examples of effective and efficient models of homelessness prevention

Prevention to Promote Equity (HUD) [Updated 7/02/20]: Guidance on embedding principles of equity into targeted prevention activities as part of COVID-19 response and rehousing efforts

COVID-19 Homeless System Response: Landlord Engagement (HUD) [Updated 8/27/20]: These documents outline landlord engagement strategies including immediate and proactive communication, recruitment, and retention

Where to Prioritize Emergency Rental Assistance to Keep Renters in Their Homes (Urban Institute) [Updated 9/4/20]: Mapping tool showing neighborhoods where low-income renters face greater risks of housing instability and homelessness to target homelessness prevention efforts

COVID-19: Homeless System Response: Estimating Future Homelessness (HUD) [Updated 9/4/20): Homeless Entries Spreadsheet on data monitoring and factors to consider for estimating future homelessness as a result of COVID-19

Strategies for Renter Protection (HUD) [Updated 10/6/20]: Guidance on protecting low-income and vulernable households from eviction during COVID-19

There are two things to keep in mind when preparing your application:

1. Ensuring your application is competitive for funding in your CoC’s local competition,

2. Ensuring the project you are applying for is eligible for HUD funding and compliant with HUD requirements.

We are focusing on the second one here.

New projects may apply for three funding streams:

• Reallocation of funding for renewal projects

• CoC Bonus funding, or

• Domestic Violence (DV) Bonus funding.

Projects may also apply for a combination of Reallocation and CoC Bonus funding.

Requirements, eligibility, amounts and processes differ among the types of funding, so potential applicants should consider each carefully. Usually, but it may vary by CoC, all new permanent housing projects are evaluated using the same criteria.

Homebase Guide: How are communities approaching COVID-19 screening and referral of persons experiencing homelessness? [Updated 10/17/20]: An outline of steps to establish screening protocols, design and implement referral workflows, and leverage HMIS

Homebase Guide: How are CoCs expanding their social distancing, quarantine, and isolation capacity during the COVID-19 outbreak? [Updated 10/17/20]: This document provides a list of potential venues for temporary shelter and isolation/quarantine space as well as considerations to keep in mind while identifying facilities

Flow Chart: COVID-19 Recommended Protocol for People Experiencing Homelessness (CDPH) [Updated 3/30/20]: Clear protocol for screening individuals experiencing homelessness for COVID-19 and making connections to appropriate treatment and shelter options

Screening, Triage, and Referral Strategy [Updated 4/7/20]: Recommendations based on various levels of collaboration among CoC and public health

Shelter and Temporary Housing Models to be Considered in COVID-19 Response Efforts [Updated 5/6/20]:Recommendations for determining and prioritizing shelter and temporary housing sites, guidance for congregate and non-congregate settings, policy and procedure checklists, MOU considerations, insurance considerations, and recommendations for leasing agreements and contracts with hotels

​​

Non-Congregate Approaches to Sheltering for COVID-19 Homeless Response (HUD) [Updated 3/30/20]: Guidance on non-congregate approaches to sheltering people who are homeless that are symptomatic or in high-risk categories, such as seniors or people with chronic illness

Transportation Approaches [Updated 4/15/20]: Recommendations for transportation of symptomatic persons

Medical Respite Care & Alternate Care Sites (NHCHC) [Updated 5/2/20]: Operational framework for improving the quality of medical respite care at alternate care sites and promoting longer-term stability for persons experiencing homelessness

Supporting Individuals Exiting Isolation or Quarantine[Updated 6/18/20]: Considerations for re-housing and supporting client success when discharging individuals from quarantine or isolation

Strategies for Proactive Universal Testing (NHCHC) [Updated 7/10/20]: Lessons learned and strategies for conducting successful universal testing events among homeless populations

New projects may apply for three funding streams:

• Reallocation of funding for renewal projects

• CoC Bonus funding, or

• Domestic Violence (DV) Bonus funding.

Projects may also apply for a combination of Reallocation and CoC Bonus funding.

Requirements, eligibility, amounts and processes differ among the types of funding, so potential applicants should consider each carefully. Usually, but it may vary by CoC, all new permanent housing projects are evaluated using the same criteria.

• Non-profit organizations

• States

• Local governments

• Instrumentalities of State and local governments

• Public housing agencies

• **NEW THIS YEAR** Tribes and Tribal Entities

HUD will NOT evaluate applications from ineligible applicants (including for-profit entities and individuals).

HUD will also review each eligible applicant’s capacity to do the work.

COVID-19 HMIS Setup and Data Sharing Practices (HUD) [Updated 3/27/20]: Information to help CoCs create an action plan for recording and communicating data around COVID-19 and homelessness for their community

​

HMIS Privacy and Security Standards and COVID-19 Response (HUD) [Updated 3/31/20]: This document provides guidance for communities on the ways and limitations that participant information can be shared under the HUD’s HMIS Privacy and Security Standards during their COVID-19 response

HMIS Project Setup and Inventory Changes During an Infectious Disease Outbreak [Updated 4/13/20]: Information to help CoC and HMIS leadership add, remove or modify projects and bed inventories locally in HMIS in response to COVID-19

COVID-19 HMIS Workflow: Symptom and Shelter Screening (HUD) [Updated 4/22/20]: Community example of HMIS implementation during COVID-19, including data collection, data entry, and dashboard design

Changes to Coordinated Entry Prioritization to Support and Respond to COVID-19 (HUD) [Updated 5/8/20]: Ideas on ways to adapt workflow, intake, assessment, and service approaches through Coordinated Entry for COVID-19 response

Disaster Response Re-Housing: Coordinated Entry System [Updated 6/29/20]: Information and examples to enhance Coordinated Entry System operations and practices to support rehousing during COVID-19 response

Rapid Expansion of HMIS: Things to Consider[Updated 7/10/20]: Considerations for HMIS capacity and data collection during COVID-19 response and recovery

Public Housing Authority Data Sharing Agreements (HUD) [Updated 8/6/20]: Information on how PHAs, CoCs, and their strategic partners can prepare to enter a data sharing agreement and collaborate more effectively

Leveraging Integrated Data to Support and Enhance COVID-19 Responses (HUD) [Updated 8/6/20]: Brief outlining the elements of successful data integration projects as well as community examples

Connecting Quarantine to Coordinated Entry: Mainstream Resources (HUD) [Updated 8/10/20]: Discussion of effective methods to connect participants in quarantine with mainstream resources through Coordinated Entry

COVID-19 Homeless System Response: HMIS Budget and Staffing (HUD) [Updated 9/4/20]: Key budgeting and staffing considerations for prioritizing HMIS funding using ESG-CV

ESG-CV Reporting Guidance (HUD) [Updated 11/9/20]: Information on quarterly reporting requirements and best practices for ESG-CV funding

Serving Survivors through Coordinated Entry (HUD) [Updated 11/30/20]: Fundamental considerations for serving survivors through CoordinatedEntry (CE)

Victim Service Provider—Comparable Database ESG-CV Project Set-Up Tips (HUD) [Updated 12/15/20]: Guidance on ESG-CV project set-up for victim service providers utilizing a comparable database for data collection and reporting

Data Collection Options for COVID-19 Vaccines (HUD) [Updated 3/1/21]: Guidance on using HMIS to support data collection on COVID-19 vaccinations for persons experiencing homelessness

• Non-profit organizations

• States

• Local governments

• Instrumentalities of State and local governments

• Public housing agencies

• **NEW THIS YEAR** Tribes and Tribal Entities

HUD will NOT evaluate applications from ineligible applicants (including for-profit entities and individuals).

HUD will also review each eligible applicant’s capacity to do the work. See New Project Threshold Requirements LINK.

New Projects Created by Reallocation or Bonus, or Combination of Both

Applicants may apply for reallocated funds from renewal projects or CoC Bonus funding or a combination of reallocated funds and CoC Bonus funding for:

• New Permanent Supportive Housing (PH-PSH) projects for either: (i) persons experiencing chronic homelessness at the time they initially enroll or (ii) persons who meet the definition of DedicatedPLUS. (definedin Section III.B.2.g of the NOFO)

In general, a DedicatedPLUS PH-PSH projects can serve individuals, households with children, and unaccompanied youth (including pregnant and parenting youth) that, at intake, are:

1. Chronically homeless

2. Living in a transitional housing project that is closing and were chronically homeless at entry to the TH project

3. Living unsheltered, in emergency shelter, or safe haven and (1) were admitted in a permanent housing project in the past year but could not maintain the housing and (2) were chronically homeless at entry to the PSH project

4. Living in transitional housing funded by a Joint TH and PH-RRH component project and were experiencing chronic homelessness

5. Living in a place not meant for human habitation, Safe Haven, or emergency shelter currently and for at least 12 months in the last three years, but not on four separate occasions and the individual or head of household meet the definition of 'homeless individual with a disability; or

6. Receiving assistance through a Department of Veterans Affairs (VA)-funded homeless assistance program and met one of the above criteria at initial intake to the VA's homeless assistance system.

• New Rapid Re-housing (PH-RRH) projects to serve homeless individuals and families

• Joint TH and PH-RRH component projects, which will include transitional housing and permanent housing-rapid rehousing in a single project, to serve homeless individuals and families

• New dedicated Homeless Management Information System (HMIS) project (can only be carried out by the HMIS lead)

• New Supportive Services Only (SSO-CE) project to develop or operate a centralized or coordinated entry system

Domestic Violence Bonus (DV BONUS)

Applicants may apply for Domestic Violence Bonus funding for projects dedicated to survivors of domestic violence, dating violence, or stalking who qualify under paragraph (4) of the definition of homeless at 24 CFR 578.3, for the following project types:

1. Rapid Re-housing (PH-RRH) projects that follow a housing first approach.

2. Joint TH and PH-RRH component projects that follow a housing first approach.

3. Supportive Services Only Projects for Coordinated Entry (SSO-CE) to implement policies, procedures, and practices that equip the CoC’s coordinated entry to better meet the needs of survivors of domestic violence, dating violence, sexual assault, or stalking (e.g., to implement policies and procedures that are trauma-informed, client-centered or to better coordinate referrals between the CoC’s coordinated entry and the victim service providers coordinated entry system where they are different).

For additional information on applying for and the scoring and ranking for DV Bonus Projects, please click HERE.

Special Focus: Expansion Projects (through Reallocation, Bonus, or DV Bonus)

A renewal project applicant may submit a new project application to expand its current CoC-funded operations by adding units, beds, persons served, services provided to existing program participants, or to add additional activities to HMIS and SSO-Coordinated Entry projects.

For additional information on applying for an Expansion Project, please click HERE.

New Projects Created by Reallocation or Bonus, or Combination of Both

Applicants may apply for reallocated funds from renewal projects or CoC Bonus funding or a combination of reallocated funds and CoC Bonus funding for:

1. New Permanent Supportive Housing (PH-PSH) projects for either: (i) persons experiencing chronic homelessness at the time they initially enroll or (ii) persons who meet the definition of DedicatedPLUS (defined in INSERT LINK)

2. New Rapid Re-housing (PH-RRH) projects to serve homeless individuals and families

3. Joint TH and PH-RRH component projects, which will include transitional housing and permanent housing-rapid rehousing in a single project, to serve homeless individuals and families

4. New dedicated Homeless Management Information System (HMIS) project (can only be carried out by the HMIS lead)

5. New Supportive Services Only (SSO-CE) project to develop or operate a centralized or coordinated entry system

Domestic Violence Bonus (DV BONUS)

Applicants may apply for Domestic Violence Bonus funding for projects dedicated to survivors of domestic violence, dating violence, or stalking who qualify under paragraph (4) of the definition of homeless at 24 CFR 578.3, for the following project types:

1. Rapid Re-housing (PH-RRH) projects that demonstrate trauma-informed, victim-centered approached.

2. Joint TH and PH-RRH component projects that demonstrate trauma-informed, victim-centered approach.

3. Supportive Services Only Projects for Coordinated Entry (SSO-CE) to implement policies, procedures, and practices that equip the CoC’s coordinated entry to better meet the needs of survivors of domestic violence, dating violence, sexual assault, or stalking (e.g., to implement policies and procedures that are trauma-informed, client-centered or to better coordinate referrals between the CoC’s coordinated entry and the victim service providers coordinated entry system where they are different).

A CoC can only submit one project application for an SSO-CE project. A CoC may apply for any number of RRH and Joint TH and RRH projects provided that each application is for at least $25,000.

A CoC may also apply to expand an existing renewal project, including one that was previously funded with DV Bonus funding. DV Bonus funding may be used to expand an existing renewal project that is not dedicated to serving survivors of domestic violence, dating violence, sexual assault, or stalking to dedicate additional units, beds, persons served, or services provided to existing program participants to this population.

CoCs are required to rank all DV Bonus projects on the CoC Priority Listing with a unique rank number. If a project application designated as DV Bonus is conditionally selected by HUD with DV Bonus funds, HUD will remove the ranked DV Bonus project from the New Project Listing and all other project applications ranked below the DV Bonus project will slide up one rank position. If the DV Bonus project application is not conditionally selected with DV Bonus funds, the project application will remain in its ranked position and will be considered for conditional award under the regular bonus amount available to the CoC.

For projects the CoC indicates it would like considered as part of the DV Bonus, HUD will award a point value to each project application combining both the CoC Application score and responses to the DV-Bonus-specific questions in the CoC Application using the following 100-point scale:

• For Rapid Rehousing and Joint Transitional Housing/Rapid Rehousing component projects:

  • CoC Score. Up to 25 points in direct proportion to the score received on the CoC Application.

  • Need for the Project. Up to 25 points based on the extent the CoC is able to quantify the need for the project in its portfolio, the extent of the need, and how the project will fill that gap.

  • Quality of the Project Applicant. Up to 50 points based on the previous performance of the applicant in serving survivors of domestic violence, dating violence, sexual assault, or stalking, and their ability to house survivors and meet safety outcomes. Additionally, to be eligible to receive RRH or Joint TH and RRH project, the CoC must demonstrate that the project will use trauma-informed, victim-centered approaches.

• For Supportive Services Only projects for Coordinated Entry:

  • CoC Score. Up to 50 points in direct proportion to the score received on the CoC Application.

  • Need for the Project. Up to 50 points based on the extent to which the CoC is able to demonstrate the need for a Coordinated Entry system that better meets the needs of survivors of domestic violence, dating violence, sexual assault, or stalking, and how the project will fill this need.

Special Focus: Expansion Projects (through Reallocation, Bonus, or DV Bonus)

A renewal project applicant may submit a new project application to expand its current CoC-funded operations by adding units, beds, persons served, services provided to existing program participants, or to add additional activities to HMIS and SSO-Coordinated Entry projects.

• In order to request an expansion for a current CoC Program-funded project, project applicants will be required to submit three project applications:

  • The renewal project application that will be expanded; and

  • A new project application with just the expansion information; and

  • A renewal project application that incorporates the renewal and new expansion activities and the combined budget line items for the renewal and the new expansion.

  • The renewal and new projects will be ranked by the CoC, the combined expansion project will not be ranked and, if selected for conditional award, will take the ranked position of the stand-alone renewal project, and the separate new project will be removed from the ranking resulting in project applications below to slide up one ranked position.

• HUD will not fund capital costs (i.e., new constructions, rehabilitation, or acquisition) and HUD will only allow a 1-year funding request.

• DV Bonus funds can only be used to expand an existing renewal project if the expansion project is dedicated to survivors of domestic violence, dating violence, or stalking who qualify under paragraph (4) of the definition of homeless at 24 CFR 578.3. Therefore, project applicants may expand an existing renewal project that is not dedicated to serving survivors of domestic violence, dating violence sexual assault, or stalking that meet the definition of homeless in 24 CFR 578.3 to dedicate additional beds, units, persons served, or services provided to existing program participants to this population.

• Project applicants that intend to submit a new project application for the purposes of expanding an eligible CoC Program renewal project must:

  • enter the grant number of the project that is eligible for renewal that the project applicant requests to expand on the new project application;

  • indicate how the new project application will expand units, beds, services, persons served, or services provided to existing program participants, or in the case of HMIS or SSO-Coordinated Entry projects, how the current activities will be expanded for the CoC's geographic area; and

  • ensure the funding request for the expansion grant is within the funding parameters allowed under the reallocation or bonus funding amounts available.

Preparing to Vaccinate People Experiencing Homelessness Who Are Unsheltered (BCSH) [Updated 4/1/21]: Practical guidance on providing access to the COVID-19 vaccine to people in unsheltered situations

Homebase Guide on Working with People Experiencing Unsheltered Homelessness [Updated 5/26/20]: An outline of general policies and protocols, social distancing, hygiene and sanitation, supportive services, and communication

Homebase Memo on Encampment Sweep Moratoriums and CDC Guidance [Updated 10/17/20]: A summary of recommendations to cease encampment sweeps during the COVID-19 outbreak

​

Protecting Health and Well-being of People in Encampments During an Infectious Disease Outbreak (HUD) [Updated 3/31/20]: Information on providing health and safety options and meaningful choices to people residing encampments during the COVID-19 outbreak

Pandemic Handbook for Outreach Workers Visiting Encampments (Neighborhood Health) [Updated 4/21/20]: Comprehensive example of policies for keeping outreach workers safe and conducting meaningful outreach to encampments during COVID-19

Special Considerations for Targeting People Experiencing Unsheltered Homelessness (HUD) [Updated1/20/21]: Guidance on targeting persons experiencing unsheltered homelessness during housing surges and other rehousing efforts

Special Population Rehousing Strategy: People Experiencing Unsheltered Homelessness (HUD) [Updated 1/20/21]: Document outlining six key strategies to assist communities in ending unsheltered homelessness

Permanent Supportive Houseing for Chronically Hoeless or DedicatedPLUS populations (Bonus or Reallocation)

• Permanent supportive housing (PSH) component projects provide permanent housing in which supportive services are provided to assist homeless persons with a disability to live independently.

• Project must select program participants consistent with the CoC’s Coordinated Entry process and must serve either:

  • Persons experiencing chronic homelessness at the time they initially enroll in the project (defined in 24 CFR 578.3), OR

  • A DedicatedPLUS population, in which 100 percent of the beds are dedicated to serve individuals, households with children, and unaccompanied youth that at intake meet one of the following categories:

    • experiencing chronic homelessness as defined in 24 CFR 578.3;

    • residing in a transitional housing project that will be eliminated and meets the definition of chronically homeless in effect at the time in which the individual or family entered the transitional housing project;

    • residing in a place not meant for human habitation, emergency shelter, or safe haven and had been admitted and enrolled in a permanent housing project within the last year but were unable to maintain a housing placement and met the definition of chronic homeless as defined by 24 CFR 578.3 prior to entering the project;

    • residing in transitional housing funded by a Joint TH and PH-RRH component project and who were experiencing chronic homelessness as defined at 24 CFR 578.3;

    • residing and has resided in a place not meant for human habitation, safe haven, or emergency shelter for at least 12 months in the last three years, but has not done so on four separate occasions and the individual or head of household meet the definition of ‘homeless individual with a disability’; or

    • receiving assistance through a Department of Veterans Affairs (VA)-funded homeless assistance program and met one of the above criteria at initial intake to the VA's homeless assistance system.

• Grant funds may be used for (see “Eligible Costs to Inform Project Design” LINK):

  • Acquisition

  • Rehabilitation

  • New Construction

  • Leasing

  • Operations

  • Rental Assistance

  • Supportive Services

  • HMIS

  • Indirect Costs

  • Administration

• Project should provide low barriers to entry without preconditions (such as sobriety or a minimum income threshold) and prioritize rapid placement and stabilization in permanent housing.

• Housing may be single site or scattered sites and can be integrated with affordable or market-rate units.

• Services must be offered. Services may vary depending on residents’ needs.

• Lease is required; must be renewable, for a term of at least one year, and terminable only for cause.

Rapid Re-Housing (Bonus, Reallocation or DV Bonus)

• Rapid re-housing (RRH) component projects emphasize housing search and relocation services and short- and medium-term tenant-based rental assistance to move homeless persons and families (with or without a disability) as rapidly as possible into permanent housing and achieve stability in that housing.

• Project must select program participants consistent with the CoC’s Coordinated Entry process and must serve certain populations:

  • Projects applying for Bonus or Reallocation funding must serve persons who qualify as homeless under paragraphs (1), (2), or (4) of 24 CFR 578.3.

  • Projects applying for DV Bonus funding must serve survivors of domestic violence, dating violence, sexual assault, or stalking who are defined as homeless at 24 CFR 578.3.

• Grant funds may be used for (see “Eligible Costs to Inform Project Design” LINK):

  • Short term (up to 3 months) and/or medium-term (3-24 months) tenant-based rental assistance

  • Supportive services

  • HMIS

  • Indirect Costs

  • Administration

• Lease is required; must be renewable, for a term of at least one year (regardless of the length of assistance provided), and terminable only for cause.

• Project must:

  • Limit rental assistance to no more than 24 months per household.

  • Limit supportive services to no more than 6 months after rental assistance stops.

  • Re-evaluate at least once per year whether the project participant continues to lack the resources and support networks necessary to retain housing without CoC assistance.

  • Offer supportive services (may include any eligible CoC Program supportive service). Project participants should have access to a wide array of supportive services designed to help them retain stable, long-term housing.

  • Require project participants to meet with a case manager at least monthly. (Project is exempt if the Violence Against Women Act or the Family Violence Prevention and Services Act prohibit the recipient from making housing conditional on the participant’s acceptance of services.)

  • Follow CoC written policies for:

    • Determining and prioritizing eligible families

    • Determining the amount or percentage of rent that each project participant must pay

• Project may (if aligned with written standards adopted by the CoC in consultation with ESG recipients in the CoC’s geographic area and administered consistently across all projects):

  • Set a maximum amount or percentage of rental assistance that a project participant may receive.

  • Set a maximum number of months (up to 24 months) that a project participant may receive rental assistance.

  • Set a maximum number of times that a project participant may receive rental assistance.

  • Require project participants to share in the costs of rent.

Joint TH and PH-RRH (Bonus, Reallocation or DV Bonus)

• Joint TH and PH-RRH component project combines two existing program components–transitional housing and permanent housing-rapid rehousing–in a single project to serve individuals and families experiencing homelessness.

• Recipients should prioritize those with the highest needs using an evidence-based approach designed to provide stable housing and services that, to the greatest extent possible, move the participant towards self-sufficiency and independence. Program participants may only receive up to 24-months of total assistance

• Project must select program participants consistent with the CoC’s Coordinated Entry process and must serve certain populations:

  • Projects applying for Bonus or Reallocation funding must serve persons who qualify as homeless under paragraphs (1), (2), or (4) of 24 CFR 578.3.

  • Projects applying for DV Bonus funding must serve survivors of domestic violence, dating violence, sexual assault, or stalking who are defined as homeless at 24 CFR 578.3.

• Grant funds may be used for (see “Eligible Costs to Inform Project Design” LINK):

  • Leasing of a structure or units and operating costs to provide transitional housing;

  • Short term (up to 3 months) or medium-term (3-24 months) tenant-based rental assistance

  • Supportive services

  • HMIS

  • Project administrative costs

• When a program participant is enrolled in a Joint TH and PH-RRH component project, the recipient or subrecipient must be able to provide both components, including the units supported by the transitional housing component and the tenant-based rental assistance and services provided through the PH-RRH component, to all participants.

• A program participant may choose to receive only the transitional housing unit or the assistance provided through the PH-RRH component, but the recipient or subrecipient must make both types of assistance available.

• If CoC Program funds are not being requested for both TH and PH-RRH units, the project application must still describe the number of TH and PH-RRH units that will be utilized by the project, if selected for conditional award, and provide details in the project description of how TH and PH-RRH assistance will be provided.

• The program must provide enough rapid re-housing assistance to ensure that at any given time a program participant may move from transitional housing to permanent housing. This may be demonstrated by identifying a budget that has twice as many resources for the rapid re-housing portion of the project than the TH portion, by having twice as many PH-RRH units at a point in time as TH units, or by demonstrating that the budget and units are appropriate for the population being served by the project.

Dedicated Homeless Management Information System (HMIS) (Bonus or Reallocation)

• HUD requires each CoC to designate an information system to comply with data collection requirements. HMIS supports CoC functioning, reporting and recordkeeping, centralized or coordinated assessment, and performance measurement.

• Grant funds may be used for (see “Eligible Costs to Inform Project Design” LINK):

  • HMIS

  • Indirect Costs

  • Administration

• The CoC’s HMIS Lead Agency is the only agency that can apply for this funding.

Supportive Services Only Project for a Centralized or Coordinated Assessment System (BONUS, Reallocation, OR DV Bonus)

• Supportive Services Only- Coordinated Entry (SSO-CE) component projects allow recipients and subrecipients to provide services to homeless individuals and families not residing in housing operated by the recipient.

• Centralized or coordinated assessment system is defined to mean a centralized or coordinated process designed to coordinate program participant intake, assessment, and provision of referrals. A centralized or coordinated assessment system covers the geographic area, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool.

• Applicants may also apply for DV Bonus funding for new Supportive Service Only-coordinated entry projects to implement policies, procedures, and practices that equip the CoC’s coordinated entry to better meet the needs of survivors of domestic violence, dating violence, sexual assault, or stalking.

• Grant funds may be used for (see “Eligible Costs to Inform Project Design” LINK):

  • Supportive services

  • Indirect Costs

  • Administration.

Remote Service Delivery During the COVID-19 Outbreak (Homebase) [Updated 10/17/20]: This memo provides guidance on key considerations for remote service delivery for providers of homeless services, including case management, home visits, and apartment search

Homebase Guide to Supporting Food Access During COVID-19 [Updated 5/12/20]: Systemic approaches, including resources and strategies, to increase food access among persons experiencing unsheltered homelessness as well as those in temporary or permanent housing

Sanitation Considerations [Updated 4/15/20]: Recommendations on housekeeping, staff and client education, and medical waste disposal as well as daily sanitation checklists

Staffing Models and Considerations [Updated 4/7/20]: Identifying and filling staffing needs and examples of staffing models for existing and new programs

Front Line Staff Training Resources [Updated 7/17/20]: A list of training resources targeted to staff providing direct services and focused on managing and slowing spread of COVID-19, sanitation, use of PPE, and caring for symptomatic persons

COVID-19: Shelter Management During an Infectious Disease Outbreak (HUD) [Updated 3/24/20]: Adaptive guidance for emergency shelters

Case Management Ratios (HUD)[Updated 8/14/20]: Best practice information on staff-to-client case management ratios to support housing stability

Permanent Supportive Housing for Chronically Homeless or DedicatedPLUS populations (Bonus or Reallocation)

• Permanent supportive housing (PSH) componentprojects provide permanent housing in which supportive services are provided to assist homeless persons with a disability to live independently.

• Project must select program participants consistent with the CoC’s Coordinated Entry process and must serve either:

  • Persons experiencing chronic homelessness at the time they initially enroll in the project (defined in24 CFR 578.3), OR

  • A DedicatedPLUS population (defined in Section III.B.2.g of the NOFO)

• While eligible costs may be impacted by your local competition rules, the NOFO allows for grant funds to be used for (see “Eligible Costs/Activities Overview”):

  • Acquisition

  • Rehabilitation

  • New Construction

  • Leasing

  • Operations

  • Rental Assistance

  • Supportive Services

  • HMIS

  • Indirect Costs

  • Administration

• Project should use a Housing First approach.

• Housing may be single site or scattered sites and can be integrated with affordable or market-rate units.

• Services must be offered. Services may vary depending on residents’ needs.

• Lease is required; must be renewable, for a term of at least one year, and terminable only for cause.

• Through threshold scoring, HUD encourages that the type of housing will meet the needs of program participants, that supportive services be offered to program participants to ensure successful retention in or help to obtain permanent housing, that participants are individually assisted to obtain mainstream benefits, and that participants are assisted to obtain and remain in permanent housing in a manner that fits their needs (e.g., provides the participant with some type of transportation to access needed services, safety planning, case management, additional assistance to ensure retention of permanent housing).

Rapid Re-Housing (Bonus, Reallocation or DV Bonus)

• Rapid re-housing (RRH) component projects emphasize housing search and relocation services and short- and medium-term tenant-based rental assistance to move homeless persons and families (with or without a disability) as rapidly as possible into permanent housing and achieve stability in that housing.

• Project must select program participants consistent with the CoC’s Coordinated Entry process and must serve certain populations:

  • Projects applying for Bonus or Reallocation funding must serve persons who qualify as homeless under paragraphs (1), (2), or (4) of 24 CFR 578.3.

  • Projects applying for DV Bonus funding must serve survivors of domestic violence, dating violence, sexual assault, or stalking who are defined as homeless at 24 CFR 578.3.

• Grant funds may be used for (see “Eligible Costs/Activities Overview”):

  • Short term (up to 3 months) and/or medium-term (3-24 months) tenant-based rental assistance

  • Supportive services

  • HMIS

  • Indirect Costs

  • Administration

• Lease is required; must be renewable, for a term of at least one year (regardless of the length of assistance provided), and terminable only for cause.

• Project must:

  • Follow a Housing First approach

  • Limit rental assistance to no more than 24 months per household.

  • Limit supportive services to no more than 6 months after rental assistance stops.

  • Re-evaluate at least once per year whether the project participant continues to lack the resources and support networks necessary to retain housing without CoC assistance.

  • Offer supportive services (may include any eligible CoC Program supportive service). Project participants should have access to a wide array of supportive services designed to help them retain stable, long-term housing.

  • Require project participants to meet with a case manager at least monthly. (Project is exempt if the Violence Against Women Act or the Family Violence Prevention and Services Act prohibit the recipient from making housing conditional on the participant’s acceptance of services.)

  • Follow CoC written policies for:

    • Determining and prioritizing eligible families

    • Determining the amount or percentage of rent that each project participant must pay

• Project may (if aligned with written standards adopted by the CoC in consultation with ESG recipients in the CoC’s geographic area and administered consistently across all projects):

  • Set a maximum amount or percentage of rental assistance that a project participant may receive.

  • Set a maximum number of months (up to 24 months) that a project participant may receive rental assistance.

  • Set a maximum number of times that a project participant may receive rental assistance.

  • Require project participants to share in the costs of rent.

• Through threshold scoring, HUD encourages that the type of housing will meet the needs of program participants, that supportive services be offered to program participants to ensure successful retention in or help to obtain permanent housing, that participants are individually assisted to obtain mainstream benefits, and that participants are assisted to obtain and remain in permanent housing in a manner that fits their needs (e.g., provides the participant with some type of transportation to access needed services, safety planning, case management, additional assistance to ensure retention of permanent housing).

Joint TH and PH-RRH (Bonus, Reallocation or DV Bonus)

• Joint TH and PH-RRH component project combines two existing program components–transitional housing and permanent housing-rapid rehousing–in a single project to serve individuals and families experiencing homelessness.

• Project must adopt a Housing First approach across the entire project and program participants may only receive up to 24-months of total assistance.

• Project must select program participants consistent with the CoC’s Coordinated Entry process and must serve certain populations:

  • Projects applying for CoC Bonus or Reallocation funding must serve persons who qualify as homeless under paragraphs (1), (2), or (4) of 24 CFR 578.3.

  • Projects applying for DV Bonus funding must serve survivors of domestic violence, dating violence, sexual assault, or stalking who are defined as homeless at 24 CFR 578.3.

• Grant funds may be used for (see “Eligible Costs/Activities Overview”):

  • Leasing of a structure or units and operating costs to provide transitional housing;

  • Short term (up to 3 months) or medium-term (3-24 months) tenant-based rental assistance

  • Supportive services

  • HMIS

  • Project administrative costs

• When a program participant is enrolled in a Joint TH and PH-RRH component project, the recipient or subrecipient must be able to provide both components, including the units supported by the transitional housing component and the tenant-based rental assistance and services provided through the PH-RRH component, to all participants.

• A program participant may choose to receive only the transitional housing unit or the assistance provided through the PH-RRH component, but the recipient or subrecipient must make both types of assistance available.

• If CoC Program funds are not being requested for both TH and PH-RRH units, the project application must still describe the number of TH and PH-RRH units that will be utilized by the project from another funding source, if selected for conditional award, and provide details in the project description of how TH and PH-RRH assistance will be provided.

• The program should provide enough rapid re-housing assistance to ensure that at any given time a program participant may move from transitional housing to permanent housing. This may be demonstrated by identifying a budget that has twice as many resources for the rapid re-housing portion of the project than the TH portion, by having twice as many PH-RRH units at a point in time as TH units, or by demonstrating that the budget and units are appropriate for the population being served by the project.

• Through threshold scoring, HUD encourages that the type of housing will meet the needs of program participants, that supportive services be offered to program participants to ensure successful retention in or help to obtain permanent housing, that participants are individually assisted to obtain mainstream benefits, and that participants are assisted to obtain and remain in permanent housing in a manner that fits their needs (e.g., provides the participant with some type of transportation to access needed services, safety planning, case management, additional assistance to ensure retention of permanent housing).

Dedicated Homeless Management Information System (HMIS) (Bonus or Reallocation)

• HMIS Component Project: HUD requires each CoC to designate an information system to comply with data collection requirements. HMIS supports CoC functioning, reporting and recordkeeping, centralized or coordinated assessment, and performance measurement.

• Grant funds may be used for (see “Eligible Costs/Activities Overview”):

  • HMIS

  • Indirect Costs

  • Administration

• The CoC’s HMIS Lead Agency is the only agency that can apply for this funding.

• If the CoC has organizations within its geographic area that are victim service providers, the HMIS Lead, or subrecipient, may request HMIS funds for a comparable database. Victim service providers may also request HMIS funds in their project application budgets to enter data into a comparable database.
  

Supportive Services Only Project for a Centralized or Coordinated Assessment System (BONUS, Reallocation, OR DV Bonus)

• Supportive Services Only- Coordinated Entry (SSO-CE) component projects allow recipients and subrecipients to provide services to homeless individuals and families not residing in housing operated by the recipient.

• Centralized or coordinated assessment system is defined to mean a centralized or coordinated process designed to coordinate program participant intake, assessment, and provision of referrals. A centralized or coordinated assessment system covers the geographic area, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool.

• In addition to HUD’s definition of Centralized or Coordinated Assessment at 24 CFR 578.3, CPD-17-01: Notice Establishing Additional Requirements for a Continuum of Care Centralized or Coordinated Assessment System, establishes the requirements related to the development and use of a centralized or coordinated entry assessment system. These systems help communities assess the needs of program participants and effectively match individuals and families experiencing homelessness with the most appropriate resources available to address their supportive service and housing needs.

• Applicants may also apply for DV Bonus funding for new Supportive Service Only-coordinated entry projects to implement policies, procedures, and practices that equip the CoC’s coordinated entry to better meet the needs of survivors of domestic violence, dating violence, sexual assault, or stalking.

• Grant funds may be used for (see “Eligible Costs/Activities Overview”):

  • Supportive services

  • Indirect Costs

  • Administration.

Homebase Memo - Considerations at the Intersection of the Homeless, Housing and Criminal Justice Systems: Supporting Stable Housing Upon Reentry for Justice Involved Persons [Updated 9/4/2020]: Action Steps for cross-system collaboration to prevent homelessness and housing instability for people in reentry

Homebase Memo on Providing Care and Reducing Harm for Persons Using Substances during COVID-19 [Updated 7/17/20]: Summary of guidance on implementing harm reduction strategies, overdose prevention, and continuing care for persons using substance during the COVID-19 outbreak

Reducing Harm for People Using Drugs & Alcohol During the COVID-19 Pandemic - A Guide for Alternate Care Sites Programs (NHCHC) [Updated 4/30/20]: Guidance for local government officials and alternate care sites for serving individuals with substance use disorders in isolation and quarantine

​

Federal Response to COVID-19: Department of Veterans Affairs (CRS) [Updated 5/1/20]: Summary of the VA's response to the COVID-19 outbreak among Veterans, including medical care, programs for Veterans experiencing homelessness, and VA benefits

Interim Guidance for COVID-19 and Persons with HIV (NIH) [Updated 6/29/20]: Review of special considerations for persons with HIV and their health care providers in the United States regarding COVID-19

COVID-19 in Correctional Settings: Immediate Population Reduction Recommendations (UCSF) [Updated 4/2/20]: Provides guidance on immediate steps communities can take to reduce the risk of COVID-19 spread among persons in correctional facilities.

National Guidance on Emergency Homeless Services for Youth and Young Adults (AWHA) [Updated 4/21/20]: Guide to leveraging federal ESG funding in support of youth experiencing homelessness as part of a local COVID-19 response

Frequently Asked Questions: Eligibility for Assistance Based on Immigration Status (NLIHC) [Updated 5/7/20]: Information about eligibility for different government assistance programs during COVID-19 based on immigration status

Justice Partnerships and Reentry Solutions (HUD) [Updated 8/14/20]: Information on partnerships between CoCs, ESG recipients, and justice partners to establish a connection between reentry and rehousing efforts

Supporting Academic Success and Safety for Children and Youth Experiencing Homelessness During the COVID-19 Pandemic (NAEH) [Updated 8/27/20]: Guidance to support both academic success and safety of children and youth experiencing homelessness during the pandemic

Special Population Rehousing Strategy: Family Violence (HUD) [Updated 8/28/20]: Important considerations for rehousing survivors of domestic violence (DV), dating violence, sexual assault (SA), and stalking during COVID-19 response

Special Population Rehousing Strategy: Youth (HUD) [Updated 8/28/20]: Consideration for rehousing youth and young adults as a critical component of a community's COVID-19 response

Coordination with the Veteran System (HUD) [Updated 3/1/21]: Brief overview of VA programs, COVID-19responses, and coordination opportunities to meet the needs of Veterans experiencing homelessness

Funding Levels & Limits

Each year’s Notice of Funding Opportunity (NOFO) states how the funding amount is to be calculated. This year, these rules apply:

• New project applications must request the full Fair Market Rents (FMR)amount per unit.

• HUD will adjust leasing, operating, and rental assistance budget line items based on changes to the Fair Market Rents (FMR). All adjustments will be made prior to award announcement.

• If the recipient has a subrecipient (and is not a UFA), it is required to share at least 50 percent of project administrative funds with its subrecipient(s).

Timeliness

• Proof of site control, match, environmental review, and the documentation of financial feasibility must be completed within 12 months of the announcement of the award, or 24 months in the case of funds for acquisition, rehabilitation, or new construction. The 12-month deadline may be extended by HUD for up to 12 additional months upon a showing of compelling reasons for delay due to factors beyond the control of the recipient or subrecipient.

• For recipients of funds for rehabilitation or new construction:

  • Construction activities must begin within 9 months of the later of signing of the grant agreement or of signing an addendum to the grant agreement authorizing use of grant funds for the project.

  • Construction activities must be completed within 24 months of signing the grant agreement.

  • Activities that cannot begin until after construction activities are completed must begin within 3 months of the date that construction activities are completed.

• In order to expend funds within statutorily required deadlines, applicants funded for new sponsor-based and project-based rental assistance must execute the grant agreement and begin providing rental assistance within 2 years. However, HUD strongly encourages all rental assistance to begin within 12 months of award. Applicants unable to begin within 12 months should consult with the local HUD CPD Field Office.

Initial Funding Term

• New projects (except for projects requesting capital costs) may request funding for a 1-year grant term (but in some cases, can also apply for a 2-, 3-, 4-, 5-, or 15-year grant). However, the following exceptions apply:

  • HUD will allow new projects to request 1 year of funding with a longer initial grant term not to exceed 18 months. HUD has determined that most new projects requesting 1 year of funding normally take approximately 3 to 6 months to begin fully operating the new project (e.g., hiring staff, developing partnerships with landowners if leasing or renting). Therefore, a new project requesting 1 year of funding may request a grant term of 12 months to 18 months that will allow for the additional start- up process.

  • Any new expansion project that is submitted to expand an eligible renewal CoC Program-funded project may only request a 1-year grant term, regardless of the project type.

  • Any new project that is requesting consideration under the DV Bonus (see Sections II.B.5 and III.B.2.h of this NOFO for more information) may only request a 1-year grant term, regardless of project type (but may request a longer initial grant term up to 18 months in alignment with the first bullet above).

  • Any new project that requests new construction, acquisition, or rehabilitation must request a minimum of a 3-year grant term and may request up to a 5-year grant term.

• A new project requesting, for example, $300,000 would receive the full amount for a one-year grant, $150,000 each year for a two-year grant, and $100,000 each year for a three-year grant, and so on. If considering a longer-term grant, please review the NOFO or consult with Homebase Local Team members for grant term requirements.

Match Requirement

• See Match Requirements, match ideas, and model match letter.

Funding Levels & Limits

Each year’s Notice of Funding Availability (NOFA) states how the funding amount is to be calculated. This year, these rules apply:

• New project applications must request the full FMR amount per unit.

• HUD will adjust leasing, operating, and rental assistance budget line items based on changes to the Fair Market Rents (FMR). All adjustments will be made prior to award announcement.

• If the recipient has a subrecipient, it is required to share at least 50 percent of project administrative funds with its subrecipient(s).

Timeliness

• Proof of site control, match, environmental review, and the documentation of financial feasibility must be completed within 12 months of the announcement of the award, or 24 months in the case of funds for acquisition, rehabilitation, or new construction. The 12-month deadline may be extended by HUD for up to 12 additional months upon a showing of compelling reasons for delay due to factors beyond the control of the recipient or subrecipient.

• For recipients of funds for rehabilitation or new construction:

  • Construction activities must begin within 9 months of the later of signing of the grant agreement or of signing an addendum to the grant agreement authorizing use of grant funds for the project.

  • Construction activities must be completed within 24 months of signing the grant agreement.

  • Activities that cannot begin until after construction activities are completed must begin within 3 months of the date that construction activities are completed.

• In order to expend funds within statutorily required deadlines, applicants funded for new sponsor-based and project-based rental assistance must execute the grant agreement and begin providing rental assistance within 2 years. However, HUD strongly encourages all rental assistance to begin within 12 months of award. Applicants unable to begin within 12 months should consult with the local HUD CPD Field Office.

Initial Funding Term

• New projects (except for projects requesting capital costs) may request funding for a 1-year grant term (but in some cases, can also apply for a 2-, 3-, 4-, 5-, or 15-year grant). However, the following exceptions apply:

  • HUD will allow new projects to request 1 year of funding with a longer initial grant term not to exceed 18 months. HUD has determined that most new projects requesting 1 year of funding normally take approximately 3 to 6 months to begin fully operating the new project (e.g., hiring staff, developing partnerships with landowners if leasing or renting). Therefore, a new project requesting 1 year of funding may request a grant term of 12 months to 18 months that will allow for the additional start- up process.

  • Any new expansion project that is submitted to expand an eligible renewal CoC Program-funded project may only request a 1-year grant term, regardless of the project type.

  • Any new project that is requesting consideration under the DV Bonus (see Section III.C.2.h of this NOFA for more information) may only request a 1-year grant term, with 1-year of funding, regardless of project type.

  • Any new project that requests new construction, acquisition, or rehabilitation must request a minimum of a 3-year grant term and may request up to a 5-year grant term.

• A new project requesting, for example, $300,000 would receive the full amount for a one-year grant, $150,000 each year for a two-year grant, and $100,000 each year for a three-year grant, and so on. If considering a longer-term grant, please review the NOFA or consult with HomeBase Local Team members for grant term requirements.

Match Requirement

• See “Match Requirements” LINK

For new projects, the review process considers applicant and subrecipient eligibility and capacity, project eligibility, and project quality as part of the threshold review.

Project Eligibility Threshold: HUD will review eligibility threshold requirements on a pass/fail standard, and if standards are not met, the project will be rejected from the competition.

Applicants and subrecipients must:

• Be eligible under the CoC Program

• Demonstrate the financial and management capacity and experience to carry out the project and to administer Federal funds

• Submit required certifications

• Propose an eligible population for the project type, as designated by the CoC Program Interim Rule and the NOFO

• Agree to participate in HMIS (except for victim service providers who must use a comparable database and planning/UFA grant recipients)

Project Quality Threshold: HUD will review all new project applications to determine if they meet project quality threshold requirements. If awarded, a recipient is required to meet all the criteria listed for its component. The housing and services proposed must be appropriate to the needs of the program participants and the community. For detailed threshold information by project type, please click HERE.

HUD will not award funds to a new project unless the project was created through reallocation, or the CoC has demonstrated to HUD’s satisfaction that projects are evaluated and ranked based on the degree to which they improve the CoC's system performance.

Other threshold requirements:

• Project applicants and potential subrecipients must have satisfactory capacity, drawdowns, and performance for existing grant(s), as evidenced by timely reimbursement of subrecipients, regular drawdowns, and timely resolution of any monitoring findings, however, this does not apply to project applicants who have never received a CoC Program funded project.

• For expansion projects, project applicants must clearly articulate the part of the project that is being expanded. Additionally, the project applicants must clearly demonstrate that they are not replacing other funding sources.

• Project applicants must demonstrate they will be able to meet all timeliness standards per 24 CFR 578.85.

• HUD reserves the right to deny the funding request for a new project, if the request is made by an existing recipient that HUD finds to have significant issues related to capacity, performance, or unresolved audit/monitoring finding related to one or more existing grants; or does not routinely draw down funds from eLOCCS at least once per quarter. Additionally, HUD reserves the right to withdraw funds if no APR is submitted on the prior grant.

• All projects must have a DUNS number and active registration in SAM.

• Evidence of the issues related to the following may prevent an award from being granted to otherwise successful applicants. Detailed information on each requirement is posted onHUD’s Funding Opportunities Page

  • Resolution of Civil Rights Matters

  • Outstanding Delinquent Federal Debts

  • Debarments and/or Suspensions

  • Pre-selection Review of Performance

  • Sufficiency of Financial Management System

  • False Statements

  • Mandatory Disclosure Requirement

  • Conducting Business in Accordance with Ethical Standards/Code of Conduct

  • Prohibition Against Lobbying Activities

  • Equal Protection for Faith-based in HUD Programs and Activities.

For new projects, the review process considers applicant and subrecipient eligibility and capacity, project eligibility, and project quality as part of the threshold review.

Project Eligibility Threshold: HUD will review eligibility threshold requirements on a pass/fail standard, and if standards are not met, the project will be rejected from the competition.

Applicants and subrecipients must:

• Be eligible under the CoC Program (see information about Eligible Applicants on page 6)

• Demonstrate the financial and management capacity and experience to carry out the project and to administer Federal funds

• Submit required certifications

• Propose an eligible population for the project type, as designated by the CoC Program Interim Rule and the NOFA

• Agree to participate in HMIS (except for victim service providers who must use a comparable database and planning/UFA grant recipients)

Project Quality Threshold: HUD will review all new project applications to determine if they meet project quality threshold requirements. If awarded, a recipient is required to meet all the criteria listed for its component. The housing and services proposed must be appropriate to the needs of the program participants and the community.

• For DV Bonus projects for PH-RRH or Joint TH and PH-RRH, the applicant must demonstrate that the project will use trauma-informed, victim-centered approaches.

• For new permanent housing projects, applications must receive at least 3 out of 4 possible points and must receive the point under the third criteria to be funded. Quality threshold factors include that:

  • The type of housing proposed, including the number and configuration of units, will fit the needs of the program participants (e.g., two or more bedrooms for families).

  • The type of supportive services that will be offered to program participants will ensure successful retention in or help to obtain permanent housing, including all supportive services regardless of funding source.

  • The proposed project has a specific plan to coordinate and integrate with other mainstream health, social services, and employment programs and ensure program participants will be assisted to obtain the benefits from the mainstream programs for which they may be eligible (e.g., Medicare, Medicaid, SSI, Food Stamps, local Workforce office, early childhood education).

  • Program participants are assisted to obtain and remain in permanent housing in a manner that fits their needs (e.g., provides the participant with some type of transportation to access needed services, safety planning, case management, additional assistance to ensure retention of permanent housing).

• For new Joint TH and PH-RRH component projects, applications must receive at least 4 out of 6 possible points and must receive the point under the fourth criteria to be funded. Quality threshold factors include that:

  • The type of housing proposed, including the number and configuration of units, will fit the needs of the program participants (e.g., two or more bedrooms for families.)

  • The proposed project will provide enough rapid re-housing assistance to ensure that at any given time a program participant may move from transitional housing to permanent housing. This may be demonstrated by identifying a budget that has twice as many resources for the rapid re-housing portion of the project than the TH portion, by having twice as many PH-RRH units at a point in time as TH units, or by demonstrating that the budget and units are appropriate for the population being served by the project.

  • The type of supportive services that will be offered to program participants will ensure successful retention or help to obtain permanent housing, including all supportive services regardless of funding source.

  • The proposed project has a specific plan to coordinate and integrate with other mainstream health, social services, and employment programs and ensure program participants will be assisted to obtain the benefits from the mainstream programs for which they may be eligible (e.g., Medicare, Medicaid, SSI, Food Stamps, local Workforce office, early childhood education).

  • Program participants are assisted to obtain and remain in permanent housing in a manner that fits their needs (e.g., provides the participant with some type of transportation to access needed services, safety planning, case management, additional assistance to ensure retention of permanent housing).

  • The project has low barriers to entry and prioritizes rapid placement and stabilization in permanent housing.

• For new Supportive Services Only- Coordinated Entry (SSO-CE) projects for centralized or coordinated assessment systems, applications must receive at least 3 out of 5 possible points and must receive the point under the fifth criteria to be funded. Quality threshold factors include that:

  • The centralized or coordinated assessment system is easily available/reachable for all persons within the CoC’s geographic area who are seeking information regarding homelessness assistance. The system must also be accessible for persons with disabilities within the CoC’s geographic area.

  • There is a strategy for advertising that is designed specifically to reach homeless persons with the highest barriers within the CoC’s geographic area.

  • There is a standardized assessment process.

  • Ensures program participants are directed to appropriate housing and services that fit their needs.

  • The proposed project has a specific plan to coordinate and integrate with other mainstream health, social services, and employment programs and ensure program participants will be assisted to obtain the benefits from the mainstream programs for which they may be eligible (e.g., Medicare, Medicaid, SSI, Food Stamps, local Workforce office, early childhood education).

• For new HMIS projects, applications must receive at least 3 out of 4 possible points to be funded. Quality threshold factors include that:

  • The HMIS funds will be expended in a way that is consistent with the CoC’s funding strategy for the HMIS and furthers the CoC’s HMIS implementation.

  • The HMIS collects all Universal Data Elements as set forth in the HMIS Data Standards.

  • The ability of the HMIS to un-duplicate client records.

  • The HMIS produces all HUD-required reports and provides data as needed for HUD reporting (e.g., APR, quarterly reports, data for CAPER/ESG reporting) and other reports required by other federal partners.

Other threshold requirements:

• Project applicants and potential subrecipients must have satisfactory capacity, drawdowns, and performance for existing grant(s), as evidenced by timely reimbursement of subrecipients, regular drawdowns, and timely resolution of any monitoring findings.

• For expansion projects, project applicants must clearly articulate the part of the project that is being expanded. Additionally, the project applicants must clearly demonstrate that they are not replacing other funding sources.

• Project applicants must demonstrate they will be able to meet all timeliness standards per 24 CFR 578.85.

• HUD reserves the right to deny the funding request for a new project, if the request is made by an existing recipient that HUD finds to have significant issues related to capacity, performance, or unresolved audit/monitoring finding related to one or more existing grants; or does not routinely draw down funds from eLOCCS at least once per quarter. Additionally, HUD reserves the right to withdraw funds if no APR is submitted on the prior grant.

• All projects must have a DUNS number and active registration in SAM.

• Evidence of the issues related to the following may prevent an award from being granted to otherwise successful applicants. Detailed information on each requirement is posted on HUD’s Funding Opportunities Page (https://www.hud.gov/program_offices/spm/gmomgmt/grantsinfo/fundingopps)

  • Resolution of Civil Rights Matters

  • Outstanding Delinquent Federal Debts

  • Debarments and/or Suspensions

  • Pre-selection Review of Performance

  • Sufficiency of Financial Management System

  • False Statements

  • Mandatory Disclosure Requirement

  • Conducting Business in Accordance with Ethical Standards/Code of Conduct

  • Prohibition Against Lobbying Activities

  • Equal Protection for Faith-based and Community Organizations.

Federal Rehousing Resources (HUD) [Updated 10/6/2020]: Extensive set of federal resources available to help communities prevent, prepare, and respond to the COVID-19 pandemic among people experiencing or at risk of homelessness

Creating Cohorts for Your Rehousing Strategy (HUD) [Updated 10/6/2020]: Information on creating cohorts, or groups with similar needs, as part of your local rehousing strategy

Maximizing Income for Rapid Rehousing Participants During COVID-19 (HUD) [Updated 9/10/2020]: Guidance for RRH programs to support participants with their income goals during COVID-19

Rehousing Activation: Planning and Implementation Tips (HUD) [Updated 6/5/2020]: Key frameworks to begin strategically planning, dedicating, and implementing resources for rehousing during COVID-19 recovery

Planning a Housing Surge to Accelerate Rehousing Efforts in Response to COVID-19 (HUD) [Updated 6/9/2020]: Information on using a “housing surge” strategy to quickly move people into housing during the COVID-19 pandemic

Rehousing Out of Non-congregate Shelter - Maximizing Placements (HUD) [Updated 10/26/2020]: Guidance on Rehousing residents directly out of NCS and similar facilities into stable housing placements

Rapid Rehousing Ramp-Up (HUD) [Updated 10/6/2020]: Information on ramping up RRH efforts in order to effectively respond to need during the COVID-19 crisis

Hotel/Motel Acquisitions for Permanent Housing (HUD) [Updated 3/1/2021]: Information on federal resources that can support hotel/motel acquisition and rehabilitation for permanent housing

Disaster Response Rehousing (HUD) [Updated 6/8/2020]: Information for communities on how to rebuild their homeless response system and enhance rehousing efforts in the wake of the initial COVID-19 outbreak

High Acuity - Transition from Short-term to Long-term Subsidy (HUD) [Updated 8/14/2020]: Guidance on transitioning high acuity clients to long-term subsdized housing from rapid re-housing

COVID-19 Homeless System Response: Shallow Rental Subsidies (HUD) [Updated 9/4/2020]: Information on financing options for the development and implementation of shallow rental subsidy programs in response to COVID-19

COVID-19 Homeless System Response: Designing a Centralized Rent Administration Program (HUD) [Updated 9/4/2020]: Strategies for establishing centralized rent administration program to support rental assistance programs in communities during COVID-19

Rehousing and Coordinated Investment Planning Tool (HUD) [Updated 5/8/2021]: Spreadsheet to help communities define and quantify their need for housing supports and services in light of the COVID-19 pandemic

To be eligible for renewal funding:

• The application must be approved by the CoC for submission in this NOFO.

• The applicant must have an executed grant agreement by December 31, 2021, and the current grant must expire between January 1 and December 31, 2022.

• The applicant must be the entity that signed the expiring grant agreement with HUD.

In addition to renewing their current grant, renewal applicants can choose to:

• Transition the renewal project to another CoC Program component (eliminating the gap between contracts when CoCs have allowed agencies to ‘reallocate to themselves’ in past competitions),

• Consolidate several grants through the application process thereby avoiding a lengthy grant amendment process, or

• Expand the renewal grant (as described in Special Focus: Expansion Projects).

Transition Grants

Applicants may transition renewal projects from one CoC Program component (e.g., Transitional Housing to Rapid Rehousing, Rapid Rehousing to Permanent Supportive Housing) to another using the CoC Program Competition upon approval of the CoC. Additional information regarding transition grants is HERE.

Consolidated Projects

• Eligible renewal project applicants may consolidate two, three, or four eligible renewal projects into one project application during the application process. To be eligible for consolidation, renewal projects must:

  • Have a grant period that will expire in the Calendar Year (CY) 2022, as confirmed on the FY2021 Final GIW;

  • Be consolidated under the same recipient, and;

  • All have the same component and project type (i.e. PH-PSH, PH-RRH, Joint TH/PH-RRH, TH, SSO, SSO-CE or HMIS).

• If you are interested in consolidating projects, please contact Homebase to discuss the process further. Additional information on Consolidated Grants is available HERE.

Expansion Projects

• A renewal project applicant may submit a new project application under the DV Bonus, reallocation, and CoC bonus processes to expand its current operations by adding units, beds, persons served, services provided to existing program participants, or to add additional activities to HMIS and SSO-Coordinated Entry projects within the CoC's geographic area. See Special Focus: Expansion Projects.

All renewal projects must submit an application that reflects the same costs and amounts as are listed on the Grant Inventory Worksheet for that grant. Those costs may include:

1. Acquisition

2. Rehabilitation

3. New Construction

4. Leasing

5. Rental Assistance

6. Supportive Services

7. Operating Costs

8. HMIS

9. Project Administration

See also Indirect Costs.

HUD assumes renewal projects meet project eligibility and quality threshold requirements because of previously approved grant applications, unless information to the contrary is received (e.g., monitoring findings, results from investigations by the Office of Inspector General, the recipient routinely does not draw down funds from eLOCCS at least once per quarter, consistently late APRs.) and if the renewal project has compliance issues which results in the project not operating in accordance with 24 CFR part 578. Eligibility threshold is determined on a pass/fail basis, and if standards are not met, the project will be rejected from the competition.

In addition, renewal projects must meet minimum project eligibility, capacity, timeliness, and performance standards identified in this NOFO or they will be rejected from consideration for funding.

When considering renewal projects for award, HUD will review information in eLOCCS; Annual Performance Reports (APRs); and information provided from the local HUD/CPD Field Office, including monitoring reports and audit reports as applicable, and performance standards on prior grants, and will assess projects using the following criteria on a pass/fail basis:

• Whether the project applicant’s performance met the plans and goals established in the initial application as amended

• Whether the project applicant demonstrated all timeliness standards for grants being renewed, including that standards for the expenditure of grant funds have been met

• The project applicant’s performance in assisting program participants to achieve and maintain independent living and record of success, except HMIS-dedicated projects are not required to meet this standard; and

• Whether there is evidence that a project applicant has been unwilling to accept technical assistance, has a history of inadequate financial accounting practices, has indications of project mismanagement, has a drastic reduction in the population served, has made program changes without prior HUD approval, or has lost a project site.

HUD reserves the right to reduce or reject a funding request from the project applicant for the following reasons:

• Outstanding obligation to HUD that is in arrears or for which a payment schedule has not been agreed upon

• Audit finding(s) for which a response is overdue or unsatisfactory

• History of inadequate financial management accounting practices

• Evidence of untimely expenditures on prior award

• History of other major capacity issues that have significantly affected the operation of the project and its performance

• History of not reimbursing subrecipients for eligible costs in a timely manner, or at least quarterly; and

• History of serving ineligible program participants, expending funds on ineligible costs, or failing to expend funds within statutorily established timeframes

Each year’s Notice of Funding Opportunity (NOFO) states how the renewal amount is to be calculated. This year, these rules apply:

• Applicants requesting renewal of grants for rental assistance are permitted to request a per-unit amount less than the Fair Market Rent (FMR) if the actual rent per unit under lease is less than the FMR (but not more than). This will help reduce the number of projects receiving rental assistance that have large balances of unspent funds remaining at the end of the operating year. Renewal project applicants must ensure the amount requested will be sufficient to cover all eligible costs as HUD cannot provide funds beyond the amount awarded through this Competition. Project applications for rental assistance cannot request more than 100 percent of the published FMR.

  • The applicant must provide copies of the leases to establish the actual rents.

• HUD will adjust leasing, operating, and rental assistance budget line items based on changes to the Fair Market Rents (FMR). Because the application submission deadline falls in FY 2022, HUD will use FY 2022 FMRs for funding amounts.

• To request increased funding to a higher level of services/housing than the previous grant, the applicant must submit a new application for any proposed expansion and renewal application to renew the existing project. See New Projects: Designing Your Project above.

• If the recipient has a subrecipient, it is required to share at least 50% of project administrative funds with its subrecipient(s).

• All renewals are eligible to apply for one year of renewal funding.

See Match Requirements, match ideas, and model match letter.

Information about eligible costs under each line item can be found in the CoC Program Interim Rule, 24 CFR 578and in the associatedHUD Resource BinderandIndirect Cost Toolkit.

NOTE: Projects often have additional limitations beyond those in the Interim Rule, due to their project design or the NOFO under which they were originally funded.

A few things to highlight because they have changed in recent years include:

• Program income can be used at match. Program income must always be used for eligible activities under the grant.

• Tenant-based Rental Assistance is rental assistance in which program participants choose housing of an appropriate size in which to reside, and certain households with domestic violence experience have been able to retain the assistance outside the CoC’s area. Other program participants may also choose housing outside the CoC’s geographic area. If the recipient is able to meet all CoC requirements in the area where the participant chooses housing. If unable to meet the requirements, the recipient may refuse to permit the participant to retain TBRA if the participant moves outside of the geographic area.

• Indirect costs (also known as “facilities and administrative costs” defined at 2 CFR 200.56) are eligible under the CoC Program, and if the applicant does not have an approved federally negotiated indirect cost rate, the applicant may use a de minimis rate of 10 percent of Modified Total Direct Costs. Additional information on Indirect Costs can be found in the HUD Indirect Costs Toolkit.

Also remember:

• Staff training and the costs of obtaining professional licenses or certifications needed to provide supportive services are not eligible supportive services costs. Some limited training is eligible under administrative costs, however.

• Operating costs do not include operating costs of emergency shelters and supportive services only facilities, maintenance and repair of housing where those costs are included in the lease (landlord responsibilities), or a structure or unit also subsidized by rental assistance funds.

• Administrative costs do not include staff and overhead costs directly related to carrying out other eligible activities (e.g., rental assistance), because those costs are eligible as part of those activities.

• Time spent preparing the annual application to HUD is not an eligible use of CoC project funds (it is, however, an eligible use of CoC planning grant funds).

See Match Requirements, match ideas, and model match letter.

If your application is conditionally awarded, you will have a number of responsibilities. Please be sure that you are capable of carrying all of them out before submitting your application. The list that follows includes some of the recipient/subrecipient responsibilities. These requirements are detailed in the CoC Program NOFO and the CoC Interim Program Rule (24 CFR 578). All grant recipients and subrecipients should read these documents carefully.

All Projects

• Annual Audits: Any recipient expending $750,000 or more in a year in Federal Funds must conduct a single audit for that year.

• Reporting:

  • Annual Performance Reports (APR): Your agency will be responsible for submitting an APR for each project every year, which provides client data, service utilization information, program outcomes, and financial information. HUD may terminate the renewal of any grant and require repayment if the APR is not filed on time or if HUD deems the APR unacceptable or showing noncompliance with grant requirements

  • Record-keeping: Recipients must maintain records and within the timeframe required, make any reports, including those pertaining to race, ethnicity, gender, and disability status that HUD may require. CoC applicants may report this data as part of their APR submission to HUD.

  • Transparency Act: Award notices may also include requirements for sub-award reporting in compliance with the requirements of the Federal Financial Assistance Accountability and Transparency Act of 2006 (Pub. L. 109-282) (Transparency Act) and Section 872 of the Duncan Hunter National Defense Authorization Act for Fiscal Year 2009 (Pub. L. 110-417)

• Impact/Success Indicators: All projects, except for HMIS, must provide systematic indicators for evaluating the positive impact/success the project will have on clients and reducing homelessness in the community. HUD will require projects to include measures for: length of time in the project; recidivism; movement to and stability in permanent housing; connection with mainstream benefits; and job and income growth for persons who are homeless. Projects may also indicate additional measures on which the project will chart success.

• Other Data Requests: Your agency must provide performance and other requested data to the CoC for community-level analysis and planning.

• Match Documentation: Your agency must maintain documentation of any required match funding in your financial reports on a grant-specific basis.

• HMIS Participation: Your agency must participate in the CoC’s Homeless Information Management System and enter data consistent with the applicable HMIS Data Standards.

• Performance: Your agency must perform the tasks outlined in your application and grant agreement, including complying with all of the language in the Applicant Certifications, and following all HUD statutes and regulations applicable to the grant.

• Documentation of Homeless Status and Disability Status: HUD requires all recipients to document the homeless status, and in some cases the disability status, for all clients.

• Housing Related Requirements: HUD required recipients to ensure: compliance with HQS, that housing is appropriate to the needs of the persons served, suitable dwelling size, and that housing rental amount is within HUD’s guidelines.

• Service-Related Requirements: All programs must provide ongoing assessment of supportive services.

• Fair Housing: HUD requires compliance with requirements related to Fair Housing and Equal Opportunity, Equal Access to Housing, and Resolution of Outstanding Civil Rights Matters. This includes outreach to underserved populations, including those with Limited English Proficiency.

• Calculation of Client Rent: HUD determines the amount of rent that can be charged to clients, and recipients must show documentation of rental calculations.

• No program fees: Recipients and subrecipients may not charge program participants program fees.

• Policies: All CoC recipients are required to institute certain policies including: participant participation, grievance procedures, due process for participant termination, staff rules, emergency safety and evacuation procedures, confidentiality restrictions, non-discrimination, free from religious influences, conflict of interest, anti-lobbying, drug-free workplace, etc.

• State and Local Requirements: Services provided with CoC program funds must be provided in compliance with all applicable State and local requirements, including licensing requirements.

• Mainstream Resources: You must coordinate and integrate your program with other mainstream health, social services and employment programs for which your clients may be eligible

• Prevention and Discharge Planning: Any governmental entity serving as an applicant must agree to develop and implement to the maximum extent practical and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care other youth facilities, or corrections programs and institutions) in order to prevent such discharge from immediately resulting in such persons entering the homeless system.

• Coordination with Educational Agencies: Any program serving homeless families will have to certify that their programs will establish policies and practices that are consistent with, and do not restrict the exercise of rights provided by the education subtitle of the McKinney Vento Act and other laws relating to the provision of education and related services to individuals and families experiencing homelessness. They must also designate a staff person to ensure that children are enrolled in school and connected to appropriate services within the community.

• Ethics: Recipients and subrecipients must not be debarred or suspended, not have delinquent federal debts, conduct business in accordance with core values and ethical standards/code of conduct.

• Some Pre-Contract Requirements for New Projects:

  • Proof of site control, match, environmental review, and the documentation of financial feasibility must be completed within 12 months of the announcement of the award, or 24 months in the case of funds for acquisition, rehabilitation, or new construction. The 12-month deadline may be extended by HUD for up to 12 additional months upon a showing of compelling reasons for delay due to factors beyond the control of the recipient or subrecipient.

  • Use Covenants: All grants of funds for acquisition, rehabilitation or new construction require recordation of a HUD-approved use and repayment covenant requiring operation of the program for 15 years.

  • Environmental Review: All grants for acquisition, rehabilitation, conversion, leasing, repair, disposal, demolition, or construction must demonstrate that the project site is free of hazardous materials that could affect the health and safety of the occupants.

  • Section 3 Compliance: Projects using housing assistance funding for housing rehabilitation (including reduction and abatement of lead-based paint hazards, but excluding routine maintenance, repair and replacement) or housing construction, are subject to Section 3 of the Housing and Urban Rehabilitation Act of 1968.

  • Building Codes: Housing and facilities constructed or rehabilitated with assistance under this part must meet State or local building codes, and in the absence of State or local building codes, the International Residential Code or International Building Code (as applicable to the type of structure) of the International Code Council

  • Other like requirements (e.g., lead based paint, environmental requirements, real property acquisition and relocation, etc.)

All projects must adhere to certain timeliness standards in order to receive this funding.

• Recipients conditionally awarded funds in the 2021 CoC funding round must be obligated by September 30, 2028 and spent by September 30, 2027. However, grant terms and timeliness standards may require shorter timelines.

• Recipients must draw down funds at least once per quarter of the program year, after eligible activities commence.

HUD requires application submission through the web-based e-snaps system. The e-snaps website is www.hud.gov/esnaps.

Over 600 pages of training modules, navigational guides, and detailed instructions can be accessed on this webpage:

https://www.hudexchange.info/programs/e-snaps/

The following e-snaps guides are available on that website:

Application Resources for All CoC Program Project Types

• Project Applicant Profile Navigational Guide

• How to Complete the HUD Form 2880 in e-snaps

• Applying for DedicatedPLUS Projects

• Homelessness and Supportive Housing Eligibility Chart

• DUNS Number and SAM Resource

Submitting Applications for Project Funding

• E-SNAPS 101 Toolkit

• How to Access the Project Application

• Transferring an Existing Project

• How to Complete the HUD Form 2880 in e-snaps

• Renewal Project Application Detailed Instructions

• Renewal Project Application e-Snaps Navigational Guide

• New Project Application Detailed Instruction

• New Project Application e-Snaps Navigational Guide

Special Topics

• Consolidating Projects

• Transitioning Projects

• Applying for DV Bonus Projects

• Expanding Projects

• YHDP Renewal Projects

Some e-snaps tips:

• Your agency must have at least one person on staff who is able to access and enter data into e-snaps. It is preferable to have two people on staff with access but having more than two can lead to confusion and errors.

• e-snaps is the HUD system; it is the channel through which your application(s) will be transmitted to HUD at the end of the competition. It may NOT be the system for the local competition.

• The e-snaps system is not always user-friendly or glitch-free. It is likely that you will encounter some problems along the way. Do not hesitate to contact your Homebase Local Team members if you have problems with e-snaps. That said, many problems can be avoided by following the instructions closely and relying upon the navigational guides and detailed instructions listed above, and by using the correct internet browser

• Similar to prior years, renewal project applicants (for grants that have renewed at least once) may submit their renewal project applications with no changes on select screens.

Complete the Applicant Profile portion of e-snaps utilizing this Navigational Guide:

Quick Applicant Profile Tips:

• Before you can access the online location where you complete the Project Application, you must complete and submit the Applicant Profile and related documents. DO NOT ATTEMPT TO GO DIRECTLY TO YOUR PROJECT APPLICATION. If you get there, there is likely a mistake and you will probably have to retrace your steps.

• Although you only need one Applicant Profile per agency (in almost all cases), you will need to complete a Project Application for each project.

• If you are applying for a new project and a renewal project, you will need to register for multiple funding opportunities within your Applicant Profile. If you have multiple funding opportunities, make sure to create the project application under the correct Funding Opportunity name.

• The "Complete" button on the Applicant Profile must be selected within the timeframe of the competition period. Therefore, when you log in the first time during this NOFO period, even if there is a statement "This e.Form has been marked as complete," you MUST put the forms in edit-mode (select the Edit button on the Submission Summary page) and then select the "Complete" button again.

• All required attachments must be uploaded before the Project Applicant will be able to access the Project Application. Please make sure all attachments are current before submitting your application.

Organization Information: CCR & DUNS

You need to have a DUNS number and complete or renew your registration the System for Award Management (SAM) (the successor to CCR) to enter into a grant agreement with HUD. The Dun and Bradstreet website is www.dnb.com. The SAM website is www.sam.gov. Sam.gov requires several steps in its registration process due to fraud, including submission of notarized letters. If your agency needs to register, please update your SAM Registration early in the application process as it can take multiple weeks to complete the process.

Additional Information: Code of Conduct

Applicants are required to develop and maintain a written code of conduct. Consistent with regulations governing specific programs, your code of conduct must prohibit real and apparent conflicts of interest that may arise among officers, employees, or agents; prohibit the solicitation and acceptance of gifts or gratuities by your officers, employees, or agents for their personal benefit in excess of minimal value; and outline administrative and disciplinary actions available to remedy violations of such standards.

Simply stated, the Code of Conduct:

• Must prohibit the solicitation and acceptance of gifts or gratuities by officers, employees, and agents for their personal benefit in excess of minimal value;

• Outline administrative and disciplinary actions available to remedy violations of such standards,

• Describe the method to be used to ensure that all officers, employees and agents of the organization are aware of the Code of Conduct, and

• Must be written on company letterhead that provides a mailing address, authorized official name, and telephone number.

All applicants for HUD funding must have a Code of Conduct on file with HUD. An applicant is prohibited from receiving an award of funds from HUD if it fails to meet this requirement for a Code of Conduct.

An applicant who previously submitted an application and included a copy of its code of conduct will notbe required to submit another copy if

• The applicant is listed on HUD’s Web site, and

• If the information (e.g. name of organization, authorized official) has not been revised.

An applicant must include a copy of its code of conduct if the information listed on the above website has changed, e.g.,

• The person who submitted the previous application is no longer your authorized organization representative,

• The organization has changed its legal name or merged with another organization, or

• The address of the organization has changed.

Before entering into an agreement with HUD, an applicant awarded assistance under a HUD program NOFO will be required to submit a copy of its code of conduct and describe the methods it will use to ensure that all officers, employees, and agents of its organization are aware of its code of conduct.

HUD FORM 2880: Applicant/Recipient, Disclosure/Update Report

A Project Applicant is required to complete HUD form 2880 to complete the Applicant Profile. Please see the “How to Complete the HUD Form 2880 in e-snaps” form.

Non-Profit Documentation

Where is it? In your agency’s records.

What is it?

• A copy of the IRS ruling providing tax-exempt status under section 501(c)(3) of the IRS Code; or

• Documentation showing that the applicant/sponsor is a certified United Way agency; or

• A certification from a licensed CPA that no part of the net earnings of the organization inures to the benefit of any member, founder, contributor, or individual; that the organization has a voluntary board; that the organization practices nondiscrimination in the provision of assistance; and that the organization has a functioning accounting system that provides for each of the following (mention each in the certification):

  • (a) Accurate, current and complete disclosure of the financial results of each federally sponsored project.

  • (b) Records that identify adequately the source and application of funds for federally sponsored activities.

  • (c) Effective control over and accountability for all funds, property and other assets.

  • (d) Comparison of outlays with budget amounts.

  • (e) Written procedures to minimize the time elapsing between the transfer of funds to the recipient from the U.S. Treasury and the use of the funds for program purposes.

  • (f) Written procedures for determining the reasonableness, allocability and allowability of costs.

  • (g) Accounting records, including cost accounting records, which are supported by source documentation.

• Letter from authorized state official showing applicant as organized and in good standing as a public nonprofit organization

Short List of All Attachments to e-snaps

Each applicant completes, in e-snaps, an applicant profile (the SF-424 Application for Federal Assistance) and then a project application (including various Federal forms) for each project. This list summarizes the other documents that need to be uploaded to e-snaps.

Attached to Applicant Profile

• Applicant Code of Conduct (not required if listed on HUD website)

• Nonprofit Documentation of Applicant Eligibility (for non-profits only; e.g., 501(c)(3) letter)

• Survey on Equal Employment Opportunity (for non-profits; optional)

• (Only if applicant is requesting indirect costs AND has an approved federally negotiated indirect cost rate) Approved Indirect Cost Rate Proposal

If your project expends funds in the geographic area of one or more other CoCs, please talk to Homebase Local Team as an additional attachment may be required.

Attached to Project Application

• Documentation of Subrecipient Eligibility (e.g., 501(c)(3) letter)

The final steps before you begin your Project Application are registering for the funding opportunity. Follow the instructions in the Project Application training module and/or review the “How to Access the Project Application” guide.

Please see the HUD materials to support your completion of the Project Application:

• Renewal Project Application Detailed Instructions

• Renewal Project Application e-Snaps Navigational Guide

• New Project Application Detailed Instructions

• New Project Application e-Snaps Navigational Guide

Executive Order 12372, "Intergovernmental Review of Federal Programs," was issued with the desire to foster the intergovernmental partnership and strengthen federalism by relying on State and local processes for the coordination and review of proposed Federal financial assistance and direct Federal development. The Order allows each State to designate an entity to perform this function. For example, California elected to participate in the intergovernmental review process and designated the State Clearinghouse of the Office of Planning and Research as the entity to perform that function and project applicants must now submit their SF-424 form (exported from e-snaps) to the State website found here: http://cfda.opr.ca.gov/#/

Please ask your Homebase Local Team member if you need more information about what’s required of you to comply with this requirement.

• 2021 CoC NOFO:https://www.hudexchange.info/programs/e-snaps/fy-2021-coc-program-nofa-coc-program-competition/

• CoC Program Interim Rule (24 CFR part 578): https://www.govinfo.gov/content/pkg/CFR-2017-title24-vol3/xml/CFR-2017-title24-vol3-part578.xml#seqnum578.99

• HUD Websites:

  • www.hud.gov

  • www.hudexchange.info

• Funding Application (esnaps application system):https://esnaps.hud.gov/

• E-snaps Resources:https://www.hudexchange.info/programs/e-snaps/

• Training and Resources:www.hudexchange.info/homelessness-assistance/

• HUD Exchange Ask A Question (AAQ):https://www.hudexchange.info/program-support/my-question/

• General Administrative Requirements and Terms for HUD Financial Assistance Awards:https://www.hud.gov/sites/dfiles/SPM/documents/GeneralAdministrationRequirementsand%20TermsforHUDAssistanceAwards2.pdf